ValGenesis - Manager - Admin

We are seeking an experienced and proactive Admin Manager to oversee and manage administrative operations across our Chennai office, while also supporting Hyderabad and Bangalore locations.

The ideal candidate will be an individual contributor who thrives in a dynamic environment, can work hands-on, and is skilled in managing facilities, vendors, and people-related requirements for a workforce of approximately 450 employees.

Key Responsibilities:

Facilities Management:

- Oversee day-to-day facilities operations for the Chennai location, ensuring a safe, functional, and efficient workspace

- Provide strategic oversight for Hyderabad and Bangalore office facilities to ensure alignment with company standards

- Conduct regular audits of office premises and resolve maintenance and infrastructure issues promptly

Vendor Management:

- Identify, onboard, and manage vendors for housekeeping, security, pantry supplies, and other services

- Negotiate and monitor vendor contracts, ensuring service quality and cost optimization

- Maintain strong vendor relationships to address escalations and ensure timely delivery of services

People and Employee Engagement:

- Act as the point of contact for employee requirements related to workspace, facilities, and administrative support

- Partner with HR to facilitate employee engagement activities, events, and celebrations

- Ensure employee satisfaction with administrative services through regular feedback and improvement initiatives

Budgeting and Compliance:

- Prepare and manage budgets for facilities and administrative operations across locations

- Ensure compliance with local regulations, safety standards, and company policies

- Maintain accurate records and documentation for audits and compliance checks

Coordination and Oversight:

- Coordinate with local teams in Hyderabad and Bangalore to address administrative needs and challenges

- Provide updates to leadership on the status of facilities, operational efficiencies, and improvement plans

- Be available on-ground in Chennai and travel occasionally to oversee Hyderabad and Bangalore operations

Requirements:

- 8-12 years of experience in facilities and administrative management, preferably in a multi-location setup

- Strong knowledge of vendor management, office operations, and workplace safety standards

- Proven ability to manage operations for a headcount of 450+ employees

- Experience handling budgets, contracts, and compliance requirements

- Proactive and hands-on approach to problem-solving and management

- Excellent communication and interpersonal skills

- Ability to work independently as an individual contributor while collaborating across teams

- Strong organizational skills with the ability to multitask and prioritize effectively

- Master's degree in Business Administration, Facilities Management, or a related field