TresVista - Assistant Vice President - Facility Management Services

The Role :

Responsible for the management of facility services and processes that support the core business of an organization. It involves strategic planning and maintenance including, managing third-party staff suppliers, and supporting staff, property strategy design and planning, building and janitorial services, health and safety, security, space management, utilities, and communication infrastructure.

Responsibilities Assumed :

- Managing the entire gamut of Maintenance and Facility Management with procurement of operational and maintenance inventory

- Managing the contract of supplier and third-party services

- Overseeing facilities services, maintenance activities and tradespersons (e.g., electricians, vendors, etc.)

- Preparing and modifying documents including floor plan, reports, drafts, and emails

- Organizing and supervise other office activities (recycling, renovations, event planning, etc.)

- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency

- Monitoring costs and expenses to assist in budget preparation

- Ensuring operations adhere to company's policies and regulations

- Planning and coordinating administrative procedures and systems and devising ways to streamline processes

- Recruiting and training personnel and allocate responsibilities and office space

- Managing entire Electrical distribution system of CCTV, Fire extinguisher, sprinkler system and Safety equipment, Inverters, Plumbing, etc.

- Ensuring the smooth and adequate flow of information within the company to facilitate other business operations

- Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints

- Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement, Reporting Skills

- Keeping abreast with all organizational changes and business developments

- Maintaining the duty roster and attendance for the housekeeping, office boys, and other admin staff

- Assisting in resolving any administrative problems

- Following up on priority tickets and ensure delivery on time

Prerequisites :

- Good research skills and attention to detail

- Ability to juggle multiple projects with superb accuracy

- Exceptional service skills, including government/municipality work, over the phone and in-person support internal employees and departments

- PC skills - Microsoft Outlook, Word, Excel, PowerPoint

- Leadership Ability