Trading Operator - Oil & Gas Services

Company Name - International Company for Oil & Gas Services

Location - UAE (Remote Work)

Trading Operator Job Title: Trading Operator

Contract type: Permanent

Location: Dubai (Remote work)

Salary: Negotiable

Budget: To be agreed based on current market conditions We are a physical trading firm operating out of the UAE, covering a wide range of oil products (Light Ends, Middle Distillates, Fuel Oil and Crude) in physical markets throughout the region. We are seeking a Trading Operator to execute and control all purchase and sale transactions performed by the company in addition to ensuring that all physical and administrative tasks are fulfilled in a timely and correct manner. We are seeking a highly driven candidate who has several years' experience in operations. We need an individual who is an 'out of the box' thinker and can use their resilience, agility and relationships to be successful in the role.

Duties & Responsibilities:

Contract Management

- Ensure operations do not start (including providing nominations) until a written contract has been sent out or received from the counterparty as appropriate; where no contract is in place then the required exemption should be obtained.

- Check trader deal sheet / recap against contract, contact traders for corrections in case of discrepancies.

- Read and understand the contractual content, terms and conditions.

- Issue instructions to the relevant counterparties to execute the final contract, plus any amendments.

Financial Security

- Ensure no delivery is executed without adequate financial security in place as specified in the contract.

- Timely instruction for issuance of outgoing invoice/process of incoming invoices.

Cargo Management

- Nominate vessels under the contract agreed by the trader.

- Issue documentary instructions to meet letter of credit (LC), customs and contractual requirements.

- Issue custom declarations (where applicable).

- Appoint inspectors for Quality and Quantity (Q&Q) as per contractual requirements and other measures/analyses requested by traders.

- Process purchase, sale and services invoices.

- Storage/Terminal management (where applicable).

Commercial Understanding

- Fully understand how each deal is priced and ensure pricing events are managed correctly.

- Basic understanding of hedging and the exposure on each cargo.

- Good commercial awareness in Operations - (e.g volume tolerances, freight economics, demurrage savings, price exposure).

Vessel Management

- Clear the vessel with terminal and counterparties and vetting process through Charterers.

- Read and understand the fixtures.

- Issue instructions to the vessel on voyage orders / agents appointed / LOIs.

- Process all shipping invoices.

Insurance & Claims

- Quality and Quantity Claims Management

- Auxiliary Claims Management

- In the event of any issues during execution of the contract, collect / coordinate documents, and correspondence with Insurance company as required.

Coordination and Data Input

- Ensure correct and timely input of all details concerning the deal into trading system

- Creation of Operators Files.

- Ensure the deal in the system is correct and matches final contractual terms.

- Enter and update vessel movements, event dates, Q & Q.

- Enter and update details for invoicing of goods plus costs for services.

- Maintenance and cleaning of cost accruals.

- Ensure pricing details are correct, to enable prompt invoicing.

- Timely issuance of outgoing invoices.

- Check and allocate incoming invoices for cargoes and related costs. Knowledge,

Skills & Abilities:

- A minimum of 5 to 7 years' experience in commodities trading, cargo and / or shipping operations in refined products or crude.

- Knowledge of the international trading environment, operational experience in West Africa / Arabian Gulf / Singapore / Malaysia a plus.

- Knowledge of operational and financial procedures.

- Strong organization skills and ability to manage priorities.

- Good negotiation skills and ability to build productive relationships.

- Excellent communication skills with the ability to give (and receive) accurate instructions in a written and verbal form.

- Demonstrate versatility; ability to adapt to situations and resolve problems quickly.

- Autonomous, proactive and continuously thinking ahead.

- Assertive, with the ability to motivate others.

- Competency in complex structured deals.

- Good judgment skills and ability to come up with solutions, while minimizing risk and optimizing the company's interests.

- Strong analytical skills.

- Knowledge of Microsoft Office Suite especially Excel