Times Group - Branch Buyer - Purchase & Procurement Department

Summary: 

Receive well-defined requirements from multiple users, send enquiries to targeted set of suppliers to negotiate and finalize pricing, payment, delivery and other terms. To have planned and in-depth tactical negotiation for larger and annual requirements. Liaise with vendors for adherence to quality, speed and cost. Ensure meeting of primary targets of cost savings, and secondary targets of TAT, correct documentation, timely deliveries and payments.
 
Areas of Responsibility : 

Requirement Monitoring: Regularly monitor SAP and email for requirements that have been put up by users. Discussion with users to ensure in-depth unambiguous understanding of requirement, to be able to send enquiries to vendors and negotiate on offers received. Ensure proper approvals before finalizing commercials. Have advance planning with users for annual requirements, with proper tactical plan in place for ensuring best negotiations.

Vendor Management: Send enquiries to potential vendors; be aware of strengths and weakness of vendors in the market place; be aware of correct hierarchy of vendor with whom to communicate for best results. Organize technical discussion with user where required; prior understanding with user on how to convert technical differences in offer to commercial differences. Obtain maximum concessions from vendor; finalize payment and delivery schedule with vendors; Issue Purchase Order with agreed legal terms from SAP, after suitable internal approvals, as required.

Vendor Development: Be in constant touch with market to identify potential new vendors, and leveraging same to commercial advantage in ongoing negotiations. Have long-term plan to develop stronger vendors. Be in constant touch with multiple levels in hierarchy of vendor, to ensure seamless resolution of issues and suitable leveraging for negotiations.

Logistics: Confirm order with vendor; prepare internal approval note; coordinate sign off on the internal approval note; finalize the legal terms and conditions with the vendor

User Coordination : Ensure timely updates to users on status of requirement. Coordinate with user and vendor for resolution of any quality / quantity related issues that may arise, with suitable commercial and financial closure. Follow-up with users for timely processing of vendor invoices to ensure timely payments, which will help in future negotiations.

The position is for a general buyer, who will be responsible for indirect buying.