Team Lead - Accounts Payable

About the job:

- You are looking for an opportunity to work for a market leader and join a growing team. You are open minded proactive, hands-on performance driven.

- You have experience leading a talented team. If the working in a Shared Service Centre excite you, then you are welcome to join our Global Shared Services (GSS) Procure to Pay (PtP))!

In addition, you have:

- Minimum qualification: CA / MBA Finance. Basic technical education would be an added advantage

- 8-10 years PQE experience in an industrial enterprise is must

- Basic knowledge of refractory materials and competitors.

- Knowledge of the internal core processes. (SAP , Concur)

- Shared Service Centre understanding. Operating in muti-cultural organization.

- People and Project Management Skills

- Must have expertise in SAP S4 Hana and MS-Office

- Fluency in writing and speaking English; every additional language will be considered an asset.

- Strategic Thinking and Action, Result orientation, Innovation and Change, Leadership, Communication

and Co-operation, Diversity

- Ability to identify and report areas of possible conflicts

About the job:

We are currently looking for a proactive, action-oriented and highly motivated PtP Process Lead for our Global Shared Service Centre (GSS) on a full-time basis. This position will be based at our Gurugram

office.

- The GSS PtP Process Lead within the GSS India will act as P2P Tower Lead and be responsible for leading the Service delivery of the PtP workstream out of the GSS India.

- He / she will be expected to provide leadership to the GPOs and ensure their adherence to the governance process.

- The ability to further develop and document processes and procedures will be critical to the role.

- Demonstrates agility to align service delivery to changing business requirements and to enhance Customer /User experiences by implementation of continuous improvement and transformational initiatives.

Your tasks will include:

Process Delivery & Reporting:

- Support the team creating/ changing the Purchase order in SAP on the basis of PR & Comparative statement for all categories like Raw materials, Resale, Services, Transport, CAPEX, spares, consumables, etc

- Managing the Invoice processing cycle (Park, Post, Payment) along with timely vendor reconciliation

- Identify, and understand the open purchase requisitions, and comparative statement and create PO

based on the same.

- Coordinate with stakeholders like PtP RO Lead, PTP, GSS Leads, Finance Lead, C&F agencies,

vendors, transporters and resolve the queries

- Review the various reports prepared by the team related to the overall purchasing of the organization

- Follow-up & track with vendors for dispatch and readiness of the materials/ goods, follow-up with the vendors to obtain the required delivery documents for import/ domestic deliveries

- Share the necessary documents like delivery related documents, transporter details with the plants,

warehouses, users for GRN.

- Follow-up with C&F agencies, and support the purchasing team to clear the import shipment on the port

- Follow-up with the finance team to pay the custom duty

- Coordinate with the purchasing team to track, and follow up with the vendors for delivery

- Follow-up with vendor for statutory and financial requirement like GST, MSME certificates.

- Extract the data from SAP S4 HANA, and create reports based on required formats

- Provide information to the Tower Lead on work accomplishments, problems, progress in work processes, individuals and team needs

- Report Process Dashboards on various performance metrics internally to the PTP Tower Leadess

- Dashboards on various performance metrics internally to the P&C Functional Lead

Overall Team Management:

- Manage individual team members performance, identifying the training needs of the team and ensure

nominations

- Manage allocation of work to members of the team, back-up, and leave/ absenteeism planning

- Allocating tasks/ duties to others within a team and ensuring cohesive team working

- Accountable for meeting and prioritizing own targets/ deadlines and those of others within agreed

standards and procedures

Issue and Escalation Management:

- Identify potential sensitive issues and escalate it to the appropriate level

- Act as a first point of contact for escalation and resolve issues with PtP processes.

Quality Assurance and Process Improvement:

- Improve operational efficiency by exploring new ways of working through process improvements

- Innovate ways to automate process by rolling out quality initiatives

- Adherence to the Key Performance Indicators (KPIs) agreed with the business in the area of Accuracy,

Productivity and Customer Satisfaction

- Implement better work practices to achieve high standards of work and maintain established work

procedures

- Provide quality service/ advice in accordance with agreed service standards

- Work with the functional leadership in the retained organization and with the GSS leadership to develop and improve the existing services offered by the PtP GSS team and also in expanding the suite of services offered by the PtP GSS team.

Teamwork & Communication:

- Ensure a customer centric and partnership approach to develop strong relationships with other working groups

- Effective communication of issues across the GSS and working groups

Knowledge Management and Retention:

- Service delivery processes are documented and reviewed regularly to ensure its appropriateness.

- Keeping up-to-date with changes to policies and procedures.

Transformation and Change Management:

- Support GPO & including identification, proposal development and other pursuit activities for

transformation

Stakeholder engagement:

- Develop and manage regular engagement with the stakeholders (internal and external) for predictable

service delivery.

- Provides regular performance updates to appropriate stakeholders

Leadership tasks:

- Competence development

- Balancing of workload and assignment of tasks

- Internal and external conflict management

Management-responsibility:

- Directly responsible for PtP workstream service delivery and development of GSS P team

- Determination of KPIs to be achieved