Stanza Living - Executive Assistant

Position Summary:

Reporting directly to the Founders, the Executive Assistant to the Founders provides executive, administrative, and development support to the Founders and the Senior Leadership Team (SLT). This role will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Founders.

Essential/Primary Responsibilities:

- Assists the Founders with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

- Communicates with the general staff on the Founders behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the SLT and members of Stanza Living employees.

- Communicates directly and on behalf of the Founders with the investors, and others on matters related to programmatic initiatives as directed.

- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.

- Supports Founders in their external commitments related to Stanza Living, including service on external boards, committees and other groups.

- Serves as the Founder's administrative liaison to the investors and manage activities, which include coordinating periodic meetings and dinners.

- Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings. Represents the Founder's in designated meetings as required.

- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

- Performs other duties as assigned.

Experience & Education:

- Bachelor's degree or equivalent experience

- Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.

- Minimum 6 years providing support for upper-level management in a related organisation/ Start-up

Skills & Abilities:

- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, investors, internal & external partners

- Previous experience working with the Start-up

- Proficiency in Windows, including MS Word, EXCEL and PowerPoint

- Ability to conduct research and present data in a succinct and well-written manner.

- Ability to work independently and with professional discretion.

- Excellent writing, editing, grammatical, organizational, and research skills.

- Ability to work with a broad range of people including investors

- Excellent management, time-management, and problem-solving skills.

Working Conditions:

Work from office (Mon - Fri)

Saturday - subject to the Founders schedule