- Corporate Governance and Statutory Compliance:
- Ensure that the company complies with all statutory requirements as prescribed under the
- Companies Act, SEBI guidelines, FEMA, and other relevant regulations for both the listed
- company based in India and its foreign subsidiary.
- Act as the primary point of contact between the board of directors and the company, ensuring smooth communication and the implementation of board decisions.
- Maintain all statutory records and registers as required under the Companies Act.
- Ensure timely and accurate filing of all returns and forms with the Ministry of Corporate Affairs, SEBI, and other regulatory bodies.
- Stay updated on changes in relevant laws and regulations and advise the company on compliance matters.
- Organize and coordinate board meetings, committee meetings, and annual general meetings (AGMs).
- Prepare agendas, notices, minutes, and resolutions for meetings and ensure that these documents are properly recorded and maintained as per secretarial standards and directives of the Board of Directors.
- Liaise with external stakeholders such as regulators, government authorities, and legal advisors to ensure compliance with all legal requirements and follow up on legal cases that the company is involved in if/any from time to time.
- Assist in drafting and reviewing contracts, agreements, and other legal documents from both customers and suppliers.
- Manage and maintain the company's share registry, including the issuance, transfer, and redemption of shares.
- Handle correspondence with shareholders and address any queries or concerns they may have promptly on phone and/or email.
- Liaise with the secretarial auditors, internal auditors, GST auditors, statutory auditors and others to ensure timely reporting and correction of gaps.
- Preparation of company annual reports and ensuring compliance with all statutory provisions in the process of the same.
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