Specialist - Accounts Payable

The Accounts Payable Specialist works closely with other Accountants, Controller, and CFO. The position will also interface with managers across all departments to follow up on invoicing information and purchase order requests. The position will also interact with external vendors on follow up regarding payment and invoicing information.

Responsibilities:

- Pull down invoices from vendor websites that do not send invoices directly to us

- Follow up on invoice discrepancies

- Manage and monitor the Tipalti vendor payables system to ensure all invoices are captured, coded, approved, processed accurately, manage sync failures. Manage an system inquiries from internal users.

- Bi-weekly review of various NetSuite/Tipalti vendor reports to ensure new vendors and invoices are being entered timely

- Prepare 1099 reporting and work with Controller to ensure that all vendors have the required tax identification and W-9 information on file through the Tipalti system

- Review invoice aging

- Ensure accurate general ledger coding

- Weekly prepare review package and process payments via the appropriate pay method (Tipalti, Wire, Credit Card, Vendor Websites)

- Post automatic drafts from the bank account

- Assist with corporate credit card expense report process and pull necessary reports from SmartData and post into NetSuite, archive receipt images quarterly

- Post credit memos for vendors

- Posts reimbursable expense reports to NetSuite

- Post monthly invoice accruals

- Participate in month end and year end closing activities and annual audit

- Pull down credit settlement reports and post settlement transactions daily

- Post inter-bank transfers and currency settlement deposits

- Post ZBA/Sweep transactions and bank fees

- Validate and investigate variances found

- Follow established processes and update/create procedure manuals as needed

- Maintain and file supporting documentation

- Interact with suppliers in a timely and professional manner

- Strong customer service with all that we interact with

- May be assigned certain process AP improvement projects or related tasks

Qualifications and Attributes:

- Degree in Accounting or related field preferred or substitute with 5+ years work experience

- Must have a least 2 years of relevant work experience

- NetSuite and Tipalti Experience preferred