Sourcing & Procurement Analyst

Discipline : Sourcing and Procurement

Job Description :

Job Responsibilities :

- Processing the requisitions in the buying channel using Ariba

- Moving the requisition into a Purchase Order, confirmation that appropriate approvals have been completed, and movement of the Purchase Order out to a vendor for fulfillment of the order.

- Converting the Supplier Information from the SIM Process into a confirmed and approved vendor.

- Verification of the information coming through the SIM process and confirmation from the Commodity Mangers to move this vendor into the feed for PeopleSoft to enable payment.

Performance Metrics Management and Reporting Activities :

- Analyzes and investigates requisition anomalies

- Provides explanations and interpretations within area of expertise

- Uses pertinent data and facts to identify and solve a range of problems within area of expertise

- Investigates non- standard requests and problems, with some assistance from others

- Works exclusively within a specific knowledge area

- Prioritizes and organizes own work to meet deadlines

- Provides explanations and information to others on topics within area of expertise

- Generally work is self-directed and not prescribed

- Works with less structured, more complex issues

- Serves as a resource to others

- Assesses and interprets customer needs and requirements

- Identifies solutions to non-standard requests and problems

- Works with minimal guidance; seeks guidance on only the most complex tasks

- Translates concepts into practice

- Provides explanations and information to others on difficult issues

- Coaches, provides feedback, and guides others

- Acts as a resource for others with less experience

Ongoing Work Activities :

- Responsible for managing the requisition process for all items coming through the Ariba process

- Confirmations on approvals, content on the requisition if its missing from the order submitted

- Confirmation that vendor information is accurate as in the Supplier Information Management

- Manage the requisition to PO Conversion

- Manage the process for conversion of

- View, Add, Modify and Delete Suppliers

- Involvement in supplier survey calls/ relationship meetings

- Sending invitations to start a relationship with supplier or vendors

- Establishing relationship with vendors/Suppliers on ASN

- Educate Suppliers on ASN [Ariba Supplier Network] configuration or set up if need be.

- Set up Supplier data - in ARIBA

- Classifying catalog vendors. Define /set catalog vendors in ERP systems.

- Understand ERP supplier/Vendor architecture and work with ERP vendor Management Teams

- UNSPSC Mapping and identifying any gaps or analyzing UNSPSC codes.

- Handling different types of orders - ERP, PCard, Direct..etc. as part of P2P process.

- Should help/coordinate in troubleshooting issues related to catalog outages in ARIBA- or vendor sites [Punch outs] - unplanned outages or scheduled outages.

- Supplier Feedback process for any content/catalog related errors.

- Work with commodity managers closely gathering requirements for Catalog Filtering

- Work with IT and Business for - Catalog deployment, activation, and deactivation - as per go live dates.

- Should help in ensuing correct ordering methods, correct supplier locations defaults.

- Coordinating the Troubleshooting process for PO not generated or not reached ASN/vendor.

- Decision Making on Force Order issues.

- ASN Membership Renewal - Working on restoring ASN suspended vendor relationship. Need to work closely with IT, Business, Support functions.

- Unknown Supplier Issues.

- Testing and Deployment, sign off process.

- Work with Process Enablement Lead to satisfy system configuration needs

Qualification - Critical Skills Required :

- Bachelors degree

- Ariba experience preferred

- Attention to detail

- Excellent analytical skills

- Working knowledge of requisition and Purchase Order processes

- Knowledge of the vendor set up process

- Knowledge of the UNSPSC Commodity Code System,

- Knowledge of catalog formats - CXML, CIF and catalog management process

- Ability to manage work activity and fast

- Standard software knowledge in Microsoft excel is needed

- Health Care Industry experience a plus.

- Demonstrated - Functional testing & QA experience

- Excellent communication skills

- Ability provides measure on the work being performed for United.

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