Senior Manager - Facilities

We are seeking a motivated and experienced Senior Manager, Facilities with approximately 10 years of professional experience to join our team. The candidate review and improve ergonomic aspects of work place Provide technical guidance to ensure operations are streamlined; maintenance is effective; safety enhanced; energy efficiently used; efficient project management.

Key responsibilities and expectations include:

Operations & Maintenance:

- Housekeeping, electrical work, plumbing, AC, telecom, maintenance, and landscaping; Engineering - repair and maintenance and proactive maintenance - civil, electrical, plumbing, carpentry, water supply, etc

- ACs, UPS (has an AMC, managed by Engineering team)

- Transformers; DG sets; UPS

- Solar panels; we generate 200 units per day through net metering

- Water management from borewell and Manjira sources

- In-campus STP

- Support Civil / Electrical team for any documentation works, coordinate for executing agreements, work orders, etc.

- Build and strengthen relationships with building / statutory authorities for quick resolutions of any related issues

- Develop and implement asset management strategies (preventive maintenance; condition-based monitoring systems etc) for longevity and reliability of assets, fixtures, and equipment

- Develop and implement plans for minimizing downtime, reducing repair costs, and extending the lifespan of assets

- Housekeeping

Up-keep of Facilities. Maintenance of Services:

- Manage and maintain the physical infrastructure of the Institute. Manage budget and resources allocated to facility operations Coordinate among building management services; security; house-keeping; catering and cafeteria management; printing & stationery; and such other administrative services

- Upkeep of class rooms (as they are used also during Conferences)

- Upkeep of tenant facilities

- [Excludes upkeep of Lab equipment that is managed by R&D Office; excludes upkeep of IT equipment that is managed by Chief Administration Officer]

- Ensure safety and security; create a comfortable work environment.

- Design and implement safety protocols, conduct risk assessments and oversee installation of safety systems

- Plan for ensuring elimination or for minimizing likelihood of accidents; implement plans for mitigating potential hazards; safeguard well-being of students and occupants

- Ensure compliance with safety practices and procedures

- Ensure preparation for crises; such as fire drills; transport arrangements during heavy rains; arrangements to address medical emergencies etc.

- Increase sustainability and energy efficiency

- Streamline facility operations by identifying potential bottlenecks, optimizing workflows, and improving energy efficiency

- Promote ways to improve energy efficiency and sustainability

- Analyze energy usage patterns, identify areas of excessive consumption, and propose energy-saving measures

- Wherever possible, plan for renewal of energy systems, green building design and sustainable practices, and integration of eco-friendly technologies that reduce environmental impact and lower operational costs

- Determine a long-term approach to workplace optimization

- Maintains campus as per set standards

- Ensure upkeep and maintenance of 60 acres of campus including Academic, Research, Administration, Hostels, Dining, Cafeteria, residential, and landscaping

- Ensure maintenance and upkeep of dining facilities; ensure proper checks are implemented during procurement of groceries

- Ensure that cooking conditions as per defined hygiene and food standards

- Ensure all the equipment, furniture, and facilities across the Institute including hostels and guest flats are well maintained

- Identify, evaluate and contract with outsourced agencies to ensure effective execution of agreed services as per SLAs. Ensure (expansion and/or renovation) projects are executed efficiently, budgets are adhered to and timelines are met.

- Ensure proper accounting while handling petty cash; checking and processing vendor bills; movement of materials into and out of campus; GST; entry into ERP; disposing of scrap etc.

Facilitate Smooth Events Management:

- Events (involving students, Faculty, invited Indian or overseas guests) happen all round the year

- Nearly 3-to-4 such events every month; 250-to-300 people may stay in the Campus during these events; oversee smooth logistics (trvavel, stay, conveyance, food etc)

- Students have an academic break during May-&-July; events involving students may be lean during this period.

Managing Tenants:

- Contracting / Leasing

- Rent collection & accounting

Residential quarters:

- Allocation to Faculty and staff

- Assist in getting gas connections and other facilities

Coordination with Government & External Agencies:

- For unskilled workers; material

- Electricity / Sewage departments, etc

- Ensure disease prevention and control all kinds of infection

- Ensure statutory compliances

Improvements. Planning for Future:

- Implement sustainability initiatives within workplace b. Collaborate with stakeholders to assess the Institute's future needs, evaluate potential facility options, and provide insights on the feasibility and impact of different decisions This involves analyzing space requirements, conducting feasibility studies, and making recommendations for facility improvements or expansions.

Skills:

- Communication and listening skills

- Events management; project management; logistics, Facilities Creation, Facilities upkeep, Events Management, Government Liaison.

- CapEx budgeting; feasibility reports; RoI computations; knowledge of suppliers of equipment and / or services

- People skills for working with different stake holders & diverse set of people, both internally & externally; networking

- Ensure optimal performance, cost-efficiency, and sustainability

Demographic Profile of Candidate:

Qualification profile :

- Graduation : Engineering(Mechanical / Electrical / Civil)

- Post-Graduation : Diploma or Masters in General Management (Diploma or Masters in Facilities Management)

- Experience (years) : 10 years in Facilities Management

- Should have managed a team and headed facilities management

- Sould have demonstrated knowledge of best practices in facilities management and implemented in an academic institution

- Age profile (years ) : 35-to-40 Age

- Language : English, Hindi. Knowledge of Telugu would be an advantage

- Work Week: 10:30-to-17:30. Staff can choose to take off any one Saturday in a month