Senior Manager - Admin & Facility - Financial Advisory Firm

- Administration & Facility In charge for Mumbai office.

- Processing Monthly MIS reports to Admin Head & Annual Budget presentation to Management.

- Invoice processing & Maintaining all required Admin & Facility trackers.

- Handling all Statutory Compliances as per company requirement.

- Board Meetings & Conference handling. Lunch arrangements for guest in meeting rooms.

- Contract Staff Management & Vendor Management, Office & Equipment Maintenance, AMC, Purchase for Office Stationery and required material as per the user's request

- General Administration - Front Desk, Housekeeping, Security, Cafeteria & Inventory Management.

- EPABX Management, CCTV & Access Control Management

- Fire & Safety Management, co-ordination for Mock Drills

- Preparing SOP's & Policies for Administrative activities.

- Staff Welfare activities like - Festival arrangements, Annual event, Diwali Celebrations, Medical Campaigns, Offsites.

- Recruit and train personnel and allocate responsibilities and office space

- Assess staff performance and provide coaching and guidance to ensure maximum efficiency

- Ensure the smooth and adequate flow of information within the company to facilitate other business operations

- Manage schedules and deadlines

- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

- Monitor costs and expenses to assist in budget preparation

- Oversee facilities services, maintenance activities, housekeeping, Cafeteria and tradespersons.

- Organize and supervise other office activities (recycling, renovations, event planning etc.)

- Ensure operations adhere to policies and regulations

- Keep abreast with all organizational changes and business developments