Senior Executive/Assistant Manager - Finance - Manufacturing

Family : Finance & Commercial

Country/Region : India

Subfamily : Manufacturing

Reporting : Plant Commercial Head

Job Purpose :

- The position is required to handle Accounting function includes monitoring Accounts Payable / Receivables, GL management, support the superiors for budgeting & budgetary control, on-time closure of month-end plant manufacturing accounts, handling audits, preparation of various reports and sharing it with key functional managers / HO / Statutory bodies (as per statutory requirement).

- This position will assist the Plant Commercial Head in designing various policies / controls / SOPs for the functions related to GL- Accounting and will required to conduct periodic internal Audits in plant to ensure the adherence to the policies and controls are in place.

Job Responsibilities :

GL Accounting :

- Should have sound knowledge of Accounting Standards, Indian GAAP, General Ledger Accounting and knowledge of US GAAP is preferred.

- GL Accounts Maintenance

- Periodic General Ledger scrutiny & rectification of errors

- Passing month-end journal entries for Manufacturing overhead allocation / absorption

- Passing payroll related journal entries in ERP

- Periodic reconciliation of various General ledger like Deposits / Statutory payment like ESI / PF / Prof Tax / Excise / Service Tax / VAT payable accounts

Accounts Payables :

- Invoice Booking (performing 3 way match) for all kind of procurement including capital goods, Raw Materials, Packing Materials, Consumables, Fuels, utilities, services etc

- Invoice Booking for various transportation services - Freight Bill booking

- Accounting of Debit Note / Credit note of vendors

- On-time Payment to vendors as per the agreed payment terms

- Sharing the required documents and coordinating with HO for releasing payments to vendors by HO (in case of high value procurement)

- Periodic vendor account reconciliation and Getting No-due certificate or confirmation of balance for the vendors

- Periodic Vendor (outstanding) ageing analysis and reporting the same

- Support the procurement team for vendor master creation in ERP etc

- Support taxation team to issue statutory forms (C Forms) to the vendors

- Preparation of Bank Reconciliation etc.

Accounts Receivables :

Should have handled AR functions in a Manufacturing plant

- Handling Cash / Bank Receipts

- Preparation of periodic outstanding statement and Customer (outstanding) Ageing reports etc

- Ensuring on time collection and accounting for scrap sales at plant level and ensure no bad debts situation arise

- Ensuring adherence to the AR related Statutory requirements

- Preparation of periodic outstanding statement & ageing reports

- Ensuring Customer reconciliation and getting confirmation of balance from the customers

Budget & Budgetary Controls :

- Should have sound knowledge of Budget & Budgetary Controls:

- Assisting the Plant Commercial Head to prepare various plant related budgets like, capital budget / Manufacturing OH budget (Fixed / Variable / Deemed variable Budgets)

- Periodic Spent monitoring against various budgets

- Reporting the Spent & Commitment status of all budget with key stake holders

- Highlight the variance and deviations against the budget to the key functional heads to take immediate control measures

- Support for getting special approval for the genuine variance / deviation with proper financial justification

Insurance Management :

- Providing Assets / Stock details to HO-Team for insurance cover

- Periodic review of Actual stock level Vs Insurance cover value and taking necessary steps to revise the insurance cover value appropriately

- Handling insurance claim process (factory front)

- Submitting Insurance claim documents to Insurance company thru HO

- Maintaining good relationship with insurance surveyors / Insurance Company

- Accounting of Insurance related transactions in books (Loss / Claim / claim settlement entry)

MIS & Reporting :

- Preparation of Monthly Trial Balance for the manufacturing plant

- Preparation of Accounting MOR and sharing with HO

- Preparation of Key schedules (FA schedule / Ageing (inventory / Outstanding) / Prepaid / Advance & Deposit etc)

- Reporting on Spent analysis and variance against Budgets

- Submitting Monthly Production details to CMIE / Statistical Department

- Preparation of Statistical Details and submission to Statistical department

- Preparation and submission of various financial reports on need basis to HO / External statutory body

Others :

- Record Keeping & document maintenance as per the internal and other statutory requirements for future verification / audit purpose

- Exposure in Office TPM

- Exposure/ Knowledge in Inventory Control and Management

- Hands on Experience in Green field Project is preferable

Degree Field : MBA Finance - only from B school

Related Experience : 2 to 3 years

Preferred : Certificate course in Insurance Management / Project / Inventory Management

Required Knowledge, Skills, Abilities :

- Should be fluent in Tamil & English

- Should have working exposure in any ERP system

- Should have Planning and Prioritization Skills

- System and Process orientation

- Execution Focus

- Inter-personal Skills

- Networking & Influencing Skills

- Communication and Reporting Skills

- Through knowledge in Accounting Functions

- Having knowledge in Materials Management / Taxation will be an added advantage