Refex Group - Fleet Head - IIT/IIM

Designation Fleet Head

Location Chennai HO (Manage multiple sites and should be willing to travel)

Job Summary:

We are seeking an experienced and highly skilled Fleet Head to join our team! As the Fleet Head, you will be responsible for managing and overseeing the company's fleet of vehicles, ensuring optimal utilization, maintenance, and cost-effecitveness. The ideal candidate will have strong leadership and analytical skills, with the ability to prioritize tasks, manage budgets, and work collaboratively with cross-functional teams.

Downtime and uptime time schedules of the vehicles at any given time, fleet maintenance, direct driver recruitment or through third party vendors, downtime management, purchase, insurance, accident management and local liaison & transportation problems.

Key Responsibilities:

Fleet Management:

- Develop and implement fleet management strategies to optimize vehicle utilization, reduce costs, and improve overall efficiency.

- 24/7 Availability of fleet support at the assigned sites.

- Monitor and analyze fleet performance metrics, such as fuel consumption, maintenance costs, and vehicle utilization rates.

- Responsible for bench marking KMPL of vehicle in the state and achieving it.

- Responsible for 100% Schedule Servicing adherence of Fleet.

- Identify opportunities for cost savings and implement changes to reduce expenses.

- Maintain guaranteed time line for downtime and uptime of the vehicles.

- Review Accident vehicles on need basis and initiate suitable action for recovery of vehicle.

Budgeting and Cost Control:

- Develop and manage the fleet budget, ensuring alignment with company financial goals.

- Monitor expenses and make adjustments as needed to stay within budget.

Safety and Compliance:

- Ensure compliance with all relevant safety regulations, including vehicle inspecons, driver training, and accident reporting.

- Develop and implement policies to promote safe driving practices.

Vehicle Maintenance and Repair:

- Develops and implements vehicle and equipment preventive maintenance programs.

- Oversee the maintenance and repair of company vehicles, including scheduling, coordinating, and inspecting repairs.

- Develop relationships with vendors and suppliers to negotiate pricing and service agreements.

- Ensuring Optimum Tyre & Battery Life.

- Ensure all fitness renewals are done in stipulated time line.

- Ensure compliance with safety regulations and company policies.

Operations Coordination:

- Collaborate with the site teams to identify opportunities for process improvements and implement changes to increase efficiency.

- Coordinate with the local vendors and service teams to ensure timely delivery of vehicles and equipment.

- Tracking contractual obligations of Vendors.

- To identify contractual deviations of Vendors.

Reporting and Analysis:

- Compile and analyze fleet performance data to identify trends, track progress against goals, and make data-driven decisions.

- Prepare reports for management on fleet performance, budget variances, and other relevant metrics.

Driver Management:

- Develop and implement a recruitment strategy to attract local drivers talent for our fleet driving positions.

- Coordinate with third party vendors to identify driver needs and ensure timely hiring.

- Conduct interviews, reference checks, and background verificaitons for new hires

- Develop and implement initiatives to improve driver retention rates, including recognition programs, rewards, and employee engagement acitvities.

Requirements:

- Bachelor's degree in Automobile and Mechanical Operations Management, or related field

- 15+ years of experience in fleet management and maintenance.

- Should know Hindi and English, other languages are optional.

- Proven track record of successfully managing fleets of varying sizes

- Strong analytical skills with ability to interpret data and make informed decisions

- Excellent communication and interpersonal skills

- Ability to work independently with minimal supervision

- Strong problem-solving skills with ability to think critically

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)