Purchase Manager - Operations - Pharma Industry

Purchase Manager

Key Responsibilities:

Material Procurement:

- Handle the procurement of raw materials, excipients, packaging materials, and API for pharmaceutical formulations.

- Ensure that material requirements are met in a timely manner to support production schedules and avoid stockouts.

- Coordinate with suppliers to ensure accurate delivery timelines and order quantities.

Supplier Coordination:

- Build and maintain relationships with key suppliers, ensuring consistent product quality, timely delivery, and competitive pricing.

- Obtain quotations, compare prices, and negotiate terms with vendors to secure the best deals.

- Resolve any issues related to delays, discrepancies, or quality concerns with suppliers.

Order Management:

- Create and track purchase orders (POs) and ensure all documentation is complete and accurate.

- Monitor open orders, follow up on delivery status, and ensure timely receipt of materials.

- Communicate with the warehouse team to verify that materials are stored properly upon receipt.

Inventory & Stock Control:

- Work with the warehouse team to ensure proper inventory levels and timely replenishment of stock.

- Track and maintain an optimal level of inventory, ensuring that there are no shortages or overstock situations.

- Monitor material usage and forecast future purchasing needs based on production requirements.

Compliance & Documentation:

- Ensure all purchasing activities comply with pharmaceutical industry regulations and internal company policies.

- Maintain accurate records of purchase orders, supplier invoices, and relevant documentation.

- Assist with import/export documentation and ensure compliance with customs and regulatory standards.

Cost Management:

- Assist in identifying cost-saving opportunities and process improvements within the procurement function.

- Track and manage the purchasing budget and report any discrepancies or deviations.

- Support the negotiation of pricing and payment terms to help meet cost-efficiency targets.

Qualifications & Skills:

Education:

- Bachelor's degree in Commerce, Science, or a related field. A Master's degree or certification in Supply Chain Management would be a plus.

Experience:

- 3-12 years of experience in purchasing within the pharmaceutical formulations and/or API sector.

- In-depth knowledge of pharmaceutical materials, supplier management, and procurement processes.

- Strong understanding of regulatory requirements in the pharma industry.

- Experience with ERP systems and procurement software.

Skills:

- Strong negotiation and communication skills.

- Attention to detail and strong organizational abilities.

- Proficiency in Microsoft Office, especially Excel.

- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

- Knowledge of import/export processes and international suppliers is a plus.