Procurement & Contracts Head - Real Estate Developer

Position Profile:

Role Procurement & Contracts Head

Reporting to VP/CEO

Location - Chennai

Qualification - Masters in Management with Specialization in Operations/Procurement/Supply Chain/Materials Management

Experience - 10 - 12 years

Age Group - 30 - 37 years

Designation/Grade - General Manager

Industries to look from - Real Estate, Construction & Infrastructure companies, Large Contractor Firms

Key Interfaces:

Internal - Managing Director & Director

- Finance & Accounting

- Engineering/Project Team

External - Suppliers, Vendors

- Contractors

- Local and Statutory Authorities

Reportees - To be decided

Key Competencies:

- A good negotiator and influencer

- Excellence in Execution

- Commercial awareness

- Project & Budget management skills

- Relationship Management

- Persuasive

- Planning and scheduling

- Inventory Management

- Coordination and Control

- Vendor Management - Awareness of Online auctions

- Decision making

- Time Management

- Detail oriented, self-motivated and highly organized

- Conflict management and Stress tolerance

- Ability to multi-task, work independently and as part of a team

- Good working knowledge of construction materials, supply chain and import knowledge

Job Description:

Responsibilities include but are not limited to:

- Responsible for management of Purchase, Vendor Development & Contract management for all Projects

- Forecast Material requirement and Cost Analysis as per the Project's requirement

- Procure project material cost effectively and within budgets as per schedule to ensure raw material stock availability

- Review, evaluate and discuss contract requests as needed, and assuring contract drafts accurately represent negotiated business terms

- Review all contract requests for proper documentation including official price quote, and necessary approvals for any exceptions/deviations from standard price policy

- Developing vendor base for material required like stones, tiles, marble, mosaics, precast items etc.

- Act as a catalyst and facilitator in expediting contract clarifications, and obtaining missing documentation and approvals during critical periods and on strategic deals

- Assure integrity of the Contract Management System through proper maintenance of workflows and periodic audit of negotiation folders for completeness

- Develop and maintain a process/system to monitor and track Quality and timely delivery of materials

- Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification

- Ensure supply of raw material as per the Project plan and estimated time lines

- Resolves issues pertaining to rejection and invoices, vendor or contractor grievances, and claims against suppliers

- Benchmark and develop vendors to innovate and create more value for the customer

- Identify alternate source of suppliers including Global vendors

- Standardization of contracts along with rate cards if applicable

- Consolidate materials across projects for ordering and optimum pricing

- Establish new relationships with vendors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work

- Leverage technology, safety measures, and information sharing to increase productivity and profitability

- Keep updated on new technology and products thereby increasing quality and reducing costs for the company

- Coordinate with internal stake holders like Engineers, Quality Team, Accounts, Store keeper etc., as and when required

- Compliance with document management process for all order related documents

- Conducting regular monthly Audits and Surprise Inspections on the Sites to ensure zero theft and wastage

- Reporting any irregularities, malpractices to Management