PCI India - Manager - Finance & Systems

Finance:

- Responsible for statutory compliance, compliance to donor regulations, and compliance to internal policies & procedures etc

- Highlight any potential risk and work closely with Delhi Office Finance & Grants team to have mitigation plans in place.

- Manage and oversee financial systems and processes, ensuring accuracy and efficiency.

- Manage finance Team at the state office level

- Orient Program and Finance Team on critical systems and processes, donor regulations etc.

- Share monthly MIS with program team and help them in their decision making.

- Verify invoices and vouchers for accuracy, correct TDS deduction etc

- Maintain adequate liquidity for the state office expenditure

- Facilitate, guide in e-archiving of vouchers, agreements, purchase orders etc

Planning and Budgeting

- Lead on annual budgeting, forecasting, and financial analysis for State programs.

- Work closely with Program team at the state level to develop financial proposals for new business opportunities

- Ensure that state office costs (both admin costs and personnel costs) are adequately provisioned for in the budget

- Undertake partner assessment including due diligence of service providers

Grants and contracts management

- Track budgets, monitor spending at regular intervals, analyze data and provide insights to the program team

- Review contracts with Vendors, Service providers and highlight risk, if any

- Keep a tracker of deliverables due from Service providers and assist program team in ensuring timely submission of these deliverables

- Donor reporting: Prepare the donor financial reports, ensure that the data in the report is reconciled with the ERP / books of account, share the same with Delhi Grants Team for their review

- Review expenditures and ensure expenses are charged to correct project / grant

Audit

- Provide necessary support to Delhi Finance & Grants Team during audits (Statutory audits, internal audits, and donor commission audits)

- Provide support during donor due diligence

- Assist the Delhi Team in drafting management comments to audit findings

Operations:

- Streamline operations, ensure efficient service delivery, and support fundraising efforts.

- Ensure compliance organisation's operational regulations and policies

- Lead procurement, logistics, and partner grant administration.

- Undertake vendor assessment including due diligence of service providers

- Oversee vendor relations, contract processing, and grant funding.

- Support the Delhi Operations team in carrying out physical verification of assets at the State level, report discrepancy, if any

- Optimize workflows, enhance efficiency, and provide operational support.

- Manage administrative staff, training, and capacity building.

- Foster a problem-solving, service-oriented culture across all stakeholders.

- Represent the organization professionally and build strong stakeholder relationships.