Payroll Head - Service Industry

Payroll Head - Service Industry - Immediate Joiners preferred

We are hiring for a Payroll Manager who will be responsible for running Payroll for a minimum 2000 employee plus organization. The person will be assisted by a team , but running the Payroll will be his/her primary KRA. He should be knowledgeable about statutory compliances, handling payroll audits.

Roles and Responsibilities:

Payroll Management:

- End to End payroll processing through Payroll Software

- Making payroll adjustment files.

- Collating additional pay data from business.

- Coordination with new joiners and bank authorities for corporate salary account opening.

- Maintenance of employee documents and data (PF No., UAN No, ESIC No. Aadhar Card, Pan Card, Personal Bank Account, Corporate Bank Account, Corporate Mediclaim Details, Pay slips, Appraisal letters, current and revised salary fitment etc.)

- Validation of Edit and final payroll input versus output.

- Performing quality check on salary register.

- Preparation of Bank upload file and draft letters.

- Ensure salary processed and credited within the TAT.

- E-pay slip uploads in system after salary credit monthly.

- Tax forecast / perk upload in system on monthly basis.

- Resolving employee queries related to salary pay-out.

- Validating monthly register and filing quarterly TDS return.

- Performing annual investment proof / declaration activity.

- Preparation of revised salary fitment during the performance appraisal period.

- Preparation of fitment structure for all new incumbents.

Managing employee reimbursement:

- Ensure employee monthly reimbursement claims are processed along with the salary.

- Any rejection should be informed to employee with reasons on rejection.

- Bank uploads file and approvals.

- Resolving employee queries related to reimbursement pay-out.

- Collecting reimbursement option from employees

- Year-end reconciliation with paid and balance

Full and Final settlement calculation:

- Ensure F&F is processed after system termination and handover process of company assets

- Preparation of F&F input, validation of output

- F&F working is checked and approved

- Prepare termination, absconding, relieving and experience letters, or recovery letter

- Assistance to exited employees with PF withdrawal and transfer process

- Ensuring gratuity payment within TAT

- Resolving queries of exited employees in regards to F&F settlement

Statutory Compliance:

- Coordinating/liaising with the appointed statutory compliance vendor to ensure Viacon complies with all the applicable Labour laws and acts.

- Obtaining of licenses and registration required under Labour laws- via the compliance vendor.

- Filling Periodical challans returns under various Labour laws - via the compliance vendor.

- Maintaining of various registers as prescribed under the applicable Labour laws .

- Complete management of EPF, Professional Tax, MLWF and ESIC

- Processing PF transfer in, Transfer Out and Withdrawal request.

- Monthly, Quarterly and Annual returns.

- Processing & depositing PF, ESIC, and MLWF & Profession Tax monthly payout with in statutory timelines.

- Handling inspection and internal or external audit.

- Handling PF queries and employee request.

- Adherence to the norms of West Bengal Shop and Establishment Act.

- Licence renewal

- All Compliance under Shop & Establishment Act

- Contract Labour Compliance

- Annual returns

- Contractors data maintained monthly

- Employment Exchange

- Quarterly & Bi-Annual returns

- CNV Notification

- Maternity Benefit Act

- Annual returns

- Payout of Maternity Bonus to eligible employees

Desired Candidate Profile - Preferably with Post Graduate qualification in Management/ Human Resources