Olam International - Assistant Manager - Procurement

Assistant Manager Procurement

Olam Global Business Services (OGBS)., the shared services Centre at Chennai, acts as the strategic operations center for Olam. We operate as an extension of the group's businesses and functions in over 30 countries. We support areas such as Finance, Supply Chains, Manufacturing, Procurement, HR, Risk and Compliance, giving us a breadth of exposure to different product, people and processes. Our vision is to achieve business transformation through operational excellence, automation and analytics.

Individual Contributor / Team Lead role with following major accountabilities:

- Shipping & Logistics: Letters of credit (At sight, Usance), BFC, CAD, TT - Payment Process; Imports/Exports Documentation (Sea & Air Freight); Shipment Tracking, Transportation etc.

- Procurement Operations - Tactical Procurement, Vendor Management, Order Processing, Contract Management; Inventory Management, MRP, Procure to Pay, Reporting, MIS etc

- End to End Procurement Process in MM Module in SAP

Key Process Overview : The role would involve interactions with the External Vendors & Internal stakeholders of Olam International and OGBS. As a Procurement Specialist, responsibilities include:

Shipping & Logistics : For Specific Business Units

- Process Purchase Orders, Sales Contract, Sales Orders, Sales Billing in SAP.

- Letter of Credit scrutinizing, negotiation & coordination with Banks. Process LC's as per Payment conditions (At sight, Deferred / Usance).

- Shipment Processing (Import & Export documentation- Sea /Air ). Import Shipment monitoring, tracking and reporting to Origins/ Business Units

- Run periodic reports (Shipment or Order progress status/Sales/Purchase/ etc ) and update to Origin. Coordinate with Origin for query/resolution pertaining to shipments/documents/delivery schedules.

- Design and track dashboards for quality, productivity and effectiveness

- Coordinate with vendor for Product readiness/ Shipment readiness; SRM. Manage & optimize Inventory at Origins- Inventory Models (ROP), JIT & VMI, MRP, Scheduling, Call Off's etc

- Effective communication of issues across the OGBS & origin stakeholders. Provide inputs to Managers for periodic updates to internal and external stakeholders. Ensure adherence to SLAs; Drive continuous improvements within the processes transitioned to increase efficiency continuously

Vendor Management: For All Business Units :

- Perform Benchmarking, Identification, Approvals, Onboarding, Auditing, Ongoing Operations - end to end Vendor Life Cycle Management (VLC) & Supplier Relationship Management (SRM)

- Support Vendor Relationship Managers (VRMs) on various supplier related activities e.g. Mandatory Trainings and escalate whenever needed; Ensuring Compliance etc

- Supplier Evaluation, Rating & Monitoring: Lead measuring supplier performance, root cause analysis and driving improved performance. Own all aspects of supplier performance (cost, quality, delivery).

Operations: For All Business Units:

- Assist with organizing management, operational, and ad hoc meetings

- Service Level Agreement (SLA) performance: Continuously measure, manage and improve supplier actual performance against negotiated SLA. Continuous tracking, KPI reporting, via dashboards.

- On-time delivery: Measure, report and action to improve service and delivery performance.

- Ongoing cost productivity: Measure, report and action cost productivity as a function of market pricing.

Process Transition: For All Business Units

- Knowledge Transfer- Train, induct and work closely with the OGBS incumbents at various levels to deliver the targets.

Compulsory Requirements :

Work Experience :

- 8-10 years of relevant experience in Procurement Operations, Strategic Sourcing & Vendor Management, in Food & Agribusiness, FMCG and similar related Industries preferably

- A minimum of 2-4 of relevant experience; managing small to mid-sized Teams

- Good exposure to Strategic Sourcing & Procurement Operations, Vendor Management

- Exposure to Import Export - Shipping & Logistics, Shipment Execution, Shipment Documentation Handling, Vendor Coordination. Experience in dealing with International Suppliers and Shipping line/Freight forwarders

- Experience handling multiple stakeholders; Flexible with job duties and scope of work & Shifts

- Working knowledge of SAP (MM Module)

Expertise Requirements :

- Strong analytical background, attention to detail along with structured organization and planning skills. Demonstrate high analytical and problem-solving skills. Have Project management experience.

- Ability to work under pressure and to manage/deliver to deadlines; Ability to organize and prioritize workloads. Eager to learn, highly driven and very motivated with a can- do attitude.

- Proficiency with MS Office; especially MS XL and complex data analysis

- The ability to adapt and network across a global organization to work well with the team. Motivated and driven to succeed in a fast-moving environment. Demonstrates collaborative skills.

- Strong oral and written communication and interpersonal skills.

Education :

- Graduation/Post Graduation in Any Discipline. Desirable to have specialization is Supply Chain Management/ General Business Studies/ Engineering/Food & Agribusiness & relevant Areas.

About OLAM:

Olam International is a leading agri-business operating from seed to shelf in 70 countries, supplying food and industrial raw materials to over 23,000 customers worldwide. Our team of 70,000 employees has built a leadership position in many businesses including cocoa, coffee, cashew, rice and cotton. Headquartered in Singapore and listed on the SGX-ST on February 11, 2005, Olam currently ranks among the top 40 largest listed companies in Singapore in terms of market capitalization and is a component stock in the Straits Times Index (STI), MSCI Singapore Free, S&P Agribusiness Index and the DAXglobal Agribusiness Index. Olam is the only Singapore firm to be named in the 2009 Forbes Asia Fabulous 50, an annual list of 50 big-cap and most profitable firms in the region. It is also the first and only Singapore company to be named in the 2009 lists for the Global Top Companies for Leaders and the Top Companies for Leaders in the Asia Pacific region by Hewitt Associates, the RBL Group and Fortune. More information on Olam can be found at www.olamgroup.com.

Olam Information Services (OISL) is a captive subsidiary of Olam International, Singapore offering IT Services & Global Business Services across its operations in 65 countries in Asia, Africa, EU & Americas. In Chennai, we currently have onboard more than 1000 highly motivated employees. Olam Digital has received International Innovation Award 2019 for Best Services and Solutions. Olam Information Services Private Limited (OISL) has been recognized as Kincentric Best Employer India 2020 and The Economic Times Best Workplaces for Women 2021 to become one among the elite group of organizations that have won this coveted recognition.

Olam Global Business Services (OGBS) is a captive unit that offers End to End business process and analytics solutions. OGBS currently offers its solutions in 7 Platforms: Finance, Supply Chain and Logistics, Procurement, People Services, Risk & Market Compliance, MATS (Manufacturing and Technical Services), Taxation etc. At this moment, OGBS is located in City of Chennai, India and provides its services to over 20 countries. Olam GBS has received Best Shared Services in India Award - 2019, by Shared Services Forum and Asia's No.1 Shared Services in Process Improvement and Value Creation, 2019 by Shared Services and Outsourcing Network Forum.

Know more: follow Olam Information Services on LinkedIn.