Oil & Operations Analyst

Oil & Operations Analyst

Main Purpose :

Physical oil products operations and trader support. Coordinates all aspects of the post-deal trading activity to ensure contract execution runs smoothly. Provide commercial/market information to the trader as necessary.

Key Responsibilities :

- Obtain clean acceptance of vessels on subjects and notify Chartering of progress in this regard.

- Review and comment on contracts.

- Issue voyage orders and LOI's to Shipowner. Monitor progress of the vessel during voyages.

- Appoint Shipping Agents and Independent Inspectors.

- Issue documentary instructions to Contract Supplier.

- Check freight calculations against C/P and arrange for the payment of same.

- Liaise/Coordinate with Finance, providing them with accurate and timely data needed for issuing of L/C's and obtaining P/Us..

- Ensure invoicing of and payment of cargoes. Monitor accounts receivables and issue interest invoices where applicable.

- Maximize recoveries and ensure that all claims to third parties are correctly documented and presented. Secure payment of third party claims.

- Maintain good Contract and Shipping files.

- Maintain good working practice with other Trade support divisions keeping Demurrage section advised with progress /status of vessels at load and discharge ports.

- Ensure that Pluto is the primary tool for information is updated regularly and at all times reflects the latest information available.

- Monitors and advises deals desk all costs related with each transaction (P+L awareness)

- Prepare cargo / charterer liability insurance declarations in a timely manner

- Completes voyage reconciliations and identifies loss/gain differences for every operation

- Complete storage reconciliations and identify and investigate loss/gain differences

- Responsible for all aspects of customs exportation/importation where applicable.

- Collect information for trading opportunities. provide technical and team management support to Group Operations Manager and any other support as required.

- Establish and/or maintain good working relationships with Contractual Operations Counterparts and with third party service Companies on a regular basis regarding post deal activities.(Local and International).

- Deal with local and international clients on a regular basis regarding post deal activities.

- Ensures revenues maximized; claims documented; payments secured.

- Follow strictly internal procedures and company's policies. Adhere to Trafigura's Code of Conduct

Knowledge Skills and Abilities :

- B COM Degree (Finance) or equivalent qualification

- Strong communication skills

- Strong numeral literacy

- Ability to meet deadlines

- Accurate and efficient working style with good attention to detail to complete the daily processes

- Computer Literacy: Excel, Word, Outlook

- Self-starter and pro-active attitude

- Team player

- Fluent in English and French (other language advantageous)

Key Relationships :

- Regional Oil Operations Team

- Gasoline Trading Teams

- Chartering

- Trade Finance

- Customers & 3rd Parties

- Service Companies

Keyword : oil operation, commodity trading, commercial operations, shipping operation, vessel operation