NYK Auto Logistics - Manager - Finance & Accounts - CA

Job Title : Manager

Department : Finance & Accounts

Reports To Assistant General Manager

Number of Reportees : Fifteen

Function Finance & Accounting

Sub Functions : Principal Accounting

Location : Mumbai

Job Purpose (Summarise in one sentence, the overall contribution of your job; dont write a general statement which can also apply to your superiors job ) : To monitor that the expenses transactions are booked with accuracy , correctness & fairness within the overall time limit

Job Responsibilities {All jobs are responsible for producing a range of outputs or end results. List your main responsibilities with the job details by filing in the appropriate columns below. In the left column, rank the responsibilities on the degree of importance (1being the most important and so on )} :

General Accounting :

- Preparation and analysis of the Financial Accounts

- Independently handling audits, including Statutory, GST, NGSA, Systems audit, etc.

- Preparation of the Financial Budgets - Annual / Half-Yearly

Accounts Receivable / Accounts Payable / Vendor Management / Procurement :

- To reconcile Account Receivable & Account Payable of Agent & Principal

- To ensure preparation weekly ageing report for Account Receivable & Account Payable

- To maintain records of all Inward & Outward Remittance information of Principal, to ensure Exchange

rate for same is booked basis information received from bank and is subsequently updated in the records

- Ensuring that Vendor invoices are correctly and properly booked in the system within the KPIs

- Advising on the proper taxation with regards to vendor invoices

- Ensuring that Vendor invoices are paid within the KPIs

Customer invoicing and Debtors Ageing :

- Ensure that the billing to customer is within the KPI

- Plan, supervise and analyze billing and collection activities.

- Develop strategies to enhance cash collection and documentation performance

- Supervise and evaluate billing staff performance and provide feedback.

- Develop billing productivity benchmarks and report on staff performance to seniors

Treasury Management :

- To develop strategies for efficient cash management, including earning interest income on surplus funds for optimum profit maximisation

- To ensure efficient methods for raising of capital, with minimum risks, as and when required, in line with the Group companys policies and objectives.

System Integration :

- To ensure integration of financial data into internal software Emist

- To develop the reports and processes in Emist, as and when required by the user departments

- To conduct periodic reviews of processes and take corrective actions

Staff Development :

- To train and develop junior staff and ensure staff retention

Guidance/Support to Team :

- Guiding Team members on the various tasks

- Initiating an open environment so that they can feel free to approach

- Helping them to ensure correctness of the transactions/bookings done by them

- Aiding them with any reconciliations

- Regular monitoring of any tasks & ensuring a logical end for the same

- Ensuring that the transactions are audit compliance

- Improving & trying to formulate processes

- Time frame : Ongoing process

Other related activities : All such acts & directions, directly or indirectly connected with the performance of the above mentioned duties & responsibilities

Working Relationship (List the departments, organizations and other jobholders (job title) except superior/subordinates, with whom you have the most frequent contact. Include also those contacts outside the company and briefly describe the nature and scope of these contacts.) :

With All the Stakeholders : For all the responsibilities mentioned above

Skills required to perform this job :

- Analytical

- Communication

- Customer Orientation

- Service Orientation

- Decision Making

- Problem Solving

- Interpersonal Skill

- Planning & Priority Setting

- Result Orientation

- Work Ethics & Positive Attitude

- Work Execution & Commitment to excel

- Initiative & Pro activeness

Other Information :

Qualification : Chartered Accountant

Work experience : Minimum 7-10 years experience in the performance of the key functions and responsibilities mentioned above