Neterwala Group - Company Secretary

Job Title: Designated Company Secretary

Company: Neterwala Group (Joint Venture MNC)

Location: Marine Lines, Mumbai

Department: Legal & Compliance

Reports To: Head Company Secretary and Compliance

Job Type: Full-Time, 5 Days working.

About Us:

About the Group Company: The Neterwala Group

The Neterwala Group (www.neterwala.com) is a six decades old professionally managed, family-owned conglomerate with interests in metallurgy, engineering, oil & gas, geology, environment, and technology sectors. With an annual turnover of about INR 1100 Cr (~ USD 135 million), our operations span across the UK and India. We are structured as a group of independent companies / divisions specializing in respective business verticals supported by the Group Corporate Center. A values-oriented organization, the Groups core purpose is Touching Lives Positively with Technology.

PURPOSE OF THE ROLE (BRIEF DESCRIPTION)

The purpose of this role is to handle Company Secretarial, Compliance, Asset securitization and audit matters of group Companies. This role is responsible for developing and implementing processes to promote and sustain good corporate governance and compliance. The role is responsible for drafting the governance section of the company's annual report and ensuring that all reports are made available to shareholders according to the relevant regulatory.

GENERAL EDUCATION, CERTIFICATION & EXPERIENCE

Educational qualifications for the job:

a) Desired : C.S & LLB.

b) Minimum : C.S & LLB.

Experience required for the job:

c) Desired : 8 to 10 Years

d) Minimum : 8 Years

CRITICAL SKILLS & COMPETENCIES

Domain Competencies

Company secretarial, Compliance, FEMA, Loan documentation / non-litigation matters, Analytical Thinking, Conceptual Thinking, Execution, People Development, Building Trust & Teamwork

KEY DELIVERABLES & ACTIVITIES

Sr. No. Key Deliverable / Major Activities

1. Organizing of board and committee meetings

- Approval of the draft Board / Committee agenda from the HOD / Chairman and compilation and circulation of agenda

- Post meeting compliances

- Drafting and circulation of minutes & Action points

- Annual report- data compilation and printing

- Compliance with Secretarial Standards

2. Coordination and compliances with the share registrar and transfer agents and shareholders of the company

- Managing the transfer, transmission, deletion, remat and duplicate shares

- Handling shareholders' grievance

3. Cross functional Corporate Secretarial Services:

- Transaction support with the legal and finance department- Review of Term Sheet & Preparatory compliance check and remediation in view of transactional work (Funding/Banking, M&A, corporate reorganizations, etc.);

- Review and Vetting of facility documents: viz.: Term Loan, Mortgage/Hypothecation, DSRA etc.

- Board Approval/Shareholders' Approval

- Mortgage Perfection: Registration of charge with SRO office

- Release of charge on the Company's properties

- Creation and satisfaction of charges of the banks

4. Secretarial Audit.

Job Responsibilities Include:

Compliance Management:

- Stay updated with the latest amendments in corporate laws and regulations.

- Ensure compliance with statutory and regulatory requirements, including filing of forms and returns.

Corporate Governance:

- Advise the Board and senior management on corporate governance best practices.

- Ensure adherence to internal policies and statutory guidelines.

Secretarial Activities:

- Manage the incorporation process of new entities.

- Handle the resignation and appointment of auditors.

- Oversee the declaration and distribution of dividends.

- Manage the issuance, conversion, and redemption of preference shares.

- Handle the creation, modification, and satisfaction of charges.

Specialized Transactions:

- Manage External Commercial Borrowings (ECB) and loan transactions.

- Ensure compliance with MSME regulations and filing of related forms.

Documentation and Record Keeping:

- Maintain statutory registers and records as required under the Companies Act.

- Ensure safe custody of company documents and seals.

Liaison and Coordination:

- Liaise with regulatory authorities, stakeholders, and external consultants as needed.

- Coordinate with internal departments to ensure seamless compliance and governance processes.

Qualifications & Desired Exposure for the role:

- Qualified Company Secretary (CS) with membership in the Institute of Company Secretaries of India (ICSI).

- Minimum 6 years of experience in a similar role In-depth knowledge of the Companies Act, SEBI regulations, and other relevant corporate laws.

- Experience in handling Board meetings and complex compliance tasks independently.

- Proficiency in managing ECB, loan transactions, MSME forms, and related compliance areas.

Skills and Competencies:

- Excellent organizational and time management skills.

- Strong attention to detail and accuracy.

- Effective communication and interpersonal skills.

- Ability to work independently and handle multiple tasks simultaneously.

- Proficiency in using compliance management software and MS Office Suite.

Desired Candidate:

Experience: 8-10 years (Post-Qualification Experience)

- LLB is preferable as charge securitization, Banking documents, shareholders agreements etc. are always worked upon

- The Candidate should be well versed in handling VC meeting/s of the Group

- Should independently be able to manage and drive Board / Committee / Shareholder meeting/s

- Should have good interpersonal skills

- Thorough knowledge of the V3 portal and LLPs

- Candidates currently handling unlisted Public Co's.

Mayank M. Thakker
Neterwala Group,
\HR Department