1. JOB DETAILS:
Position Title: Executive Assistant - Managing Director
Reports to: Managing Director
Department: MD's Office
Division: Pharmaceutical
2. JOB PURPOSE:
- To assist MD in meeting the organisational goals.
- To provide executive support to MD.
- Analyse and present daily / weekly data to enable decision making by MD.
4. KEY DUTIES and RESPONSIBILITIES include but are not limited to the following activity
- Develop quick understanding of the business environment, internal organisation and ways of working.
- Establish rapport with key people in the organisation.
- Monitor and report progress of the company through co ordination with different function heads. Highlight risks, delays and opportunities to MD
- Assist MD in conducting monthly reviews.
- Visit manufacturing locations.
- Work closely with the MD to keep him well informed of upcoming commitments and responsibilities, follow-up appropriately. Keep MD updated on the issues taking place in the environment.
- Prioritise conflicting needs, handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadlines pressures.
- Research, prioritise and follow-up on incoming issues and concerns addressed to the MD including those of confidential nature. Determine appropriate course of action, referral or response.
- Prepare monthly reports and presentations
5. QUALIFICATIONS, EXPERIENCE, & SKILLS:
Qualification : B Pharma/Msc/BMS plus MBA
MBA with Finance will be preferred
Desirable Experience: 2 + Yrs in Pharma operations
Age: 25-35 years
Job Specific Skills:
- Highly discreet and used to working with highly sensitive and confidential information
- Confidence in dealing with and managing aggressive, irate and difficult customers
- Ability to work under stress and work with conflicting deadlines and priorities
- Strong time management skills
- Excellent organisational skills, ability to multi-task, meet tight deadlines and organise others.
- Excellent oral, written, numerical, articulation and communication skills and ability to professionally represent the MD
- Flexible and collaborative approach working as part of a small team. Attention to detail and deadlines. Ability to filter information and assess priorities.
- Ability to successfully prioritise and manage your own workload and those you are supporting amid conflicting demands and busy work periods.
- Confident and able to work on own initiative with autonomy and minimum supervision.
- Ability to analyse and break complex problems into smaller manageable parts
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
- Strong teamwork: ability to work closely with colleagues to ensure the provision of a seamless service, jointly planning and sharing workload and supporting other team members to ensure the needs of customers of the service are fully met.
6. COMPETENCIES:
- Communication & Interpersonal Skills.
- Problem Solving and Decision Making.
- Assertive, decisive and results oriented.
- Business Acumen
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