MJ Biopharm - Executive Assistant - MD

1. JOB DETAILS:

Position Title: Executive Assistant - Managing Director

Reports to: Managing Director

Department: MD's Office

Division: Pharmaceutical

2. JOB PURPOSE:

- To assist MD in meeting the organisational goals.

- To provide executive support to MD.

- Analyse and present daily / weekly data to enable decision making by MD.

4. KEY DUTIES and RESPONSIBILITIES include but are not limited to the following activity

- Develop quick understanding of the business environment, internal organisation and ways of working.

- Establish rapport with key people in the organisation.

- Monitor and report progress of the company through co ordination with different function heads. Highlight risks, delays and opportunities to MD

- Assist MD in conducting monthly reviews.

- Visit manufacturing locations.

- Work closely with the MD to keep him well informed of upcoming commitments and responsibilities, follow-up appropriately. Keep MD updated on the issues taking place in the environment.

- Prioritise conflicting needs, handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadlines pressures.

- Research, prioritise and follow-up on incoming issues and concerns addressed to the MD including those of confidential nature. Determine appropriate course of action, referral or response.

- Prepare monthly reports and presentations

5. QUALIFICATIONS, EXPERIENCE, & SKILLS:

Qualification : B Pharma/Msc/BMS plus MBA

MBA with Finance will be preferred

Desirable Experience: 2 + Yrs in Pharma operations

Age: 25-35 years

Job Specific Skills:

- Highly discreet and used to working with highly sensitive and confidential information

- Confidence in dealing with and managing aggressive, irate and difficult customers

- Ability to work under stress and work with conflicting deadlines and priorities

- Strong time management skills

- Excellent organisational skills, ability to multi-task, meet tight deadlines and organise others.

- Excellent oral, written, numerical, articulation and communication skills and ability to professionally represent the MD

- Flexible and collaborative approach working as part of a small team. Attention to detail and deadlines. Ability to filter information and assess priorities.

- Ability to successfully prioritise and manage your own workload and those you are supporting amid conflicting demands and busy work periods.

- Confident and able to work on own initiative with autonomy and minimum supervision.

- Ability to analyse and break complex problems into smaller manageable parts

- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.

- Strong teamwork: ability to work closely with colleagues to ensure the provision of a seamless service, jointly planning and sharing workload and supporting other team members to ensure the needs of customers of the service are fully met.

6. COMPETENCIES:

- Communication & Interpersonal Skills.

- Problem Solving and Decision Making.

- Assertive, decisive and results oriented.

- Business Acumen