Miraya Hotel - Manager - Purchase

Department: Finance

Hotel Level: IV - V

Reports to: Director of Finance.

Job overview :

- Manage and control purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards.

- At MirayaHotel we want people who are friendly, welcoming and full of life; people who are always finding ways to make every guest's experience an enjoyable one.

Duties and responsibilities :

- Responsible for arranging the delivery of all items & contract required for hotel operation.

- Schedule deliveries accordingly to meet the hotel's operational requirements.

- Complete Tender process for each FY before 31st March.

- Ensure quality supplies at lowest price on all purchases.

- Negotiate with suppliers to get better price available in the market.

- Negotiate with contractors to get better rate for Works contract, AMC etc.

- Provide input into the hotel's operating budget based on forecasting and assessment of current purchasing levels.

- Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas; and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures.

- Manage and maintain hotel inventory levels; ensure month-end inventories are completed in a timely and accurate manner to ensure appropriate levels are maintained which minimize waste and maximize ration turnover of perishable items. Ensure cleanliness and organization in all work areas and storerooms.

- Support and handle renewal of all licenses and certificates relating to Hotel operation.

- Purchase materials in a timely manner and at the lowest cost.

- Performs a market survey on our competitors- prices, discount rates and products.

- Performs related duties and special tasks assigned by the by the Director of Finance & Business Support/Manager - Finance.

- Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with company rules and policies. Alert Controller of potentially serious issues.

- Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.

- Hiring and training of the new purchase employees.

- Recommend and/or initiate salary, disciplinary, or other staffing/human resources-related actions in accordance with company rules and policies. Alert Controller of potentially serious issues.

- Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.

- Promote compliance by advising department heads of potential cost overruns, new regulations, or potential violations to established standards. Act as expert resource and guide in process control activities and requirements.

- Work closely with Culinary and Catering Departments to ensure correct and adequate supplies are purchased for upcoming events, and that timely delivery is ensured.

- Monitor technological advancements, industry trends, and external legislation which affect contracts and recommend and implement changes.

- Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include hotel department heads to obtain/provide information.

Interact with outside contacts:

Vendors, key suppliers - to place orders, ensure product delivery schedules, discuss pricing or billing issues

Regulatory agencies - regarding compliance matters

Other contacts as needed (Professional organizations, community groups)

Perform other duties as assigned

Adhere the HACCP polices and Procedure for procuring the product.

Accountability -

This is the top Accounting job in a large full service, luxury, or resort hotel. Typically supervises clerical accounting employees in a full range of functions such as Accounts Payable, Accounts Receivable, Credit/Collections, Purchasing, Audit, Payroll, and/or Accounting Operations.

Qualifications and requirements - MAB/ Mcom/Bcom or equivalent

- 6+ years of experience in the procurement/ purchasing/stores preferably in hotels

- The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.