Manager - Procurement - IT Hardware/Software

About the Role - To lead and manages the Operation functions requirements for procuring IT hardware/software (including capex and opex) and any other administrative procurements by involving him/her in the process of sourcing competitive vendors, negotiating prices terms and service level agreements, managing vendors & stakeholders, evaluating the cost of existing vendors for competitive rates .

Key Responsibilities:

- Good understanding of Software costing and negotiation, software development life cycle, and application development concepts.

- Proven experience in continuous cost saving and opex cost reduction

- Should be able to interact with technology teams on requirements and understanding comfortably

- Good understanding of Software licensing models and contract terms to derive the best value.

- Optimize the software licenses to maximize utilization, reduce cost and eliminates redundancies.

- Maintain the comprehensive inventories of various software licenses in operation and keep accurate records of license details, purchase agreements, renewal dates, and maintenance contracts.

- Track the usage, lease, and follow up with stakeholders to understand the utilization, either to purchase or check for removal of inactive software.

- Act as the primary point of contact for all procurement activities and ensure quality sourcing.

- Negotiate with external vendors to secure advantageous terms.

- Track and report key functional metrics to reduce expenses and improve effectiveness.

- Control spending and build a culture of long-term savings on procurement cost

- Develop structure around procurement decisions, ensure mechanisms to provide for transparency in the function like Vendor shortlist criteria, vendors shortlists, and decision matrix for procurement decisions

- Develop a cadence of engagement and feedback with key stakeholders and build an environment of healthy collaboration to optimize output

- Work closely with various stakeholders to understand their procurement needs, preferences, and priorities

- Set targets and identify cost-saving opportunities through smart structuring of procurement decisions and deals

- Review and modify processes to set expectations, smoothen the process flow and improve efficiencies.

- Review time spends to identify gaps as well as bandwidth bottlenecks

- Provide smart and periodic updates of the function.

- Identify vendors for specific procurement, negotiate and present the cases of best vendors to the end users and authorized approvers

- Consolidate various ad-hoc procurements into a few comprehensive arrangements - one-stop vendor arrangements

- Reduce advance payment requirements and Annual Maintenance Charges (AMC)through sustained vendor relationships

- Review AMC of existing vendors and renegotiate with them.

- Facilitate vendors to adhere to our process and systems on procurement and payments