Manager - Order Management - MEP Infrastructure Sector

An MNC Data Center firm is hiring an Order Management professional to be part of the projects team and work closely with Design, Procurement, Finance, and Project to ensure timely order release of all required material/services while complying with internal processes. will also work closely with Project & Delivery team to ensure smooth internal work-flow management for processing invoices, vendor payment, capitalization communication to Finance etc.

Key Responsibilities include:

- WBS provisioning and raising PR

- Track of PR approval process till ordering

- Checking bills raised by the contractor this includes on-site verification of measurement & verification of rates with PO.

- Packages wise verification, identifying extra items, reconciling material statements and maintaining billing records.

- Verification of Works Measurements as per signed WIR by Site Engineer.

- Certificate of Payment (CoP) for the Projects on a Monthly basis.

- Periodic reconciliation of billing with estimated quantities fortnightly.

- Analysis of Qty & cost variation claims by contractors and closing of the same as per PO terms

- Prepare bill of quantities (BOQ) & bills with item rates from tender and Maintaining all documentation as per audit compliance

- Material Reconciliation: - To check theoretical consumption of material supplied free of cost to the contractor and make recovery in case of excess Consumption & wastage.

- Debit Note: - To ensure recovery against the rework / faulty work from the Contractors as per contract/PO term

- He will closely track budget, cashflows and report on any deviations. He will also be responsible for close tracking of all change-requests being raised by OEM/Contractors and Partners and ensuring that they follow requisite approval process in system.

- He/she will work with diverse individuals and groups within and outside the organization and Monitor program activities to ensure all KPI are on track

- Responsible for overall Order management including Coordination, Risk Management, Timely escalation and Risk Control,

- Reporting to ensure effectiveness and efficiency of the program, as well as compliances as laid out to the management and other identified stakeholders, generation of MIS & management summary report

CANDIDATE PROFILE:

- The right candidate for this position will have extensive experience in working in process oriented automated work -flow driven organization, an eye for detail and penchant for micro-tracking with both internal and external stakeholders.

- Prior working on SAP / HANA and other similar system is preferred.

- He should be self-starter, have flair for Order Management /Governance and Capable of working in complex, multi-disciplinary environment through the entire lifecycle of Projects including Initiation / Execution / Tracking and reporting / Sign-off / Financials, Quality/Time/Cost controls and Signoff/closure.

Skills/Exp:

- To Work independently and collaboratively with other stakeholders

- Have an understanding of standard practices in the Design/Construction industry & on SAP/simillar systems along with associated documentation and contracting.

- Preferred having experience of working in data-center/construction industry

- BE/B-tech with 5-10 years relevant Order Management Experience in Data Center Build, Civil Construction or large MEP infrastructure sector

- Experience of working within a structured SAP or similar software based workflow management system

- Should have experience of working on MS office

- Experience working with Physical and Virtual teams

- Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness

- Strong vendor liasioning /vendor management experience

- Execution focus with the ability to handle multiple assignments in a fast-paced environment

- Good interpersonal & communication skills

- Independence, initiative, flexibility and strong commitment

- Very good prioritisation skills to balance key priorities