Position: Manager
Position Title: HOD - HR
Department: HR
Location: Silvassa
Reporting to: Plant Head
Job Dimensions:
Direct Reporting: Team Member of all HR sections
Indirect Reporting: Team Member
All Junior staff of above sections
Communication and working relationships: The job requires you to deal with on a regular basis
Internal: (with in CMC - Job titles/department):
- Director
- Plant Head
- All Departments
External: (Vendors / clients etc.):
- Govt official
- Recruitment consultants
- ISO consultants
- Customers
- Vendors
- Guests
Key Responsibilities/Activities /Tasks required to be performed:
Recruitment & Selection:
- Prepare sanctioned manpower requirement depart wise
- Recruitment tracker
- MRF- process recruitment only after receiving approved MRF &JD
- List of consultants
- Vacancy notification
- Shortlisting
- Coordinate interview
- Communication with finalized candidates
- Negotiate compensation
- Offer letter
Onboarding/Induction:
- Welcome to new joiners
- Onboarding announcement/Introduction
- Joining formalities
- Induction - department wise/PPT
- NHOP
Time office Management:
- Ensure registration of new joiners attendance in app
- Attendance Monitoring
- Daily attendance report to Director
- Supervise & monitor up- dation of leave in the system
- Supervise & monitor preparation monthly attendance report
- Check attendance for any policy deviation
- Ensure all employees follow the attendance discipline
Payroll Management:
- Supervise & monitor preparation of payroll as per attendance statement
- Ensure deduction advances & loans, canteen and other deductions, if any
- Calculate insurance premium and deduction
- Add new joiners and remove left employee
- Check salary statement for any policy deviation
- Submit salary statement to accounts for payment
- Prepare various reports as required by Management
Leave management:
- Supervise and monitory employee leaves.
- Ensure employees get leave as per policy
- Supervise and monitor preparation of leave reports
Contractor labor management:
- Contractor finalization
- Decide requirement of contractor labor in the various depts. and allot to different contractors.
- Supervise & monitor contractor labour joining and exit
- Contractor labour attendance & bill clearance
- Prepare various reports of contractor labour employment
- Ensure proper control on piece rate contractor workers
Statutory & other compliances:
- PF, ESIC, Labor Commissioner, Employment exchange
- Teamlease app
- ISO
HRIS:
- Success factor
- SAP
- CAA
MIS- Responsible to prepare various reports:
- Daily Attendance reports- on roll
- Daily attendance report- off roll
- Daily attendance report - piece rate
- Absenteeism reports, late coming, early going, etc.
- Monthly manpower utilization report- on roll & off roll
- Joining reports
- Monthly manpower cost report
- Sanctioned v/s actual manpower report
Employee welfare & grievance handling:
- GMI& other insurances complete the employee claim process
- Employee facilities related grievances handling & take up with admin dept.
- Overlooking of all employee related facilities and coordinate with admin dept.
Discipline administration:
- Issue absenteeism memos
- Issue indiscipline warning letters
- Implement control system to ensure discipline
- Keep necessary vigil to control unwanted activities
Employee cycle ( transfers/off boarding):
- Employee transfers
- Retirement
- Separation process
- Help employees to clear PF
Manpower planning:
- Manpower budgeting, considering sanctioned v/s actual requirement
- JD preparation
- Org structure preparation
- Job Evaluation
Talent Acquisition:
- Campus recruitments
- Keep talent pool in pipeline
- Talent data management
- Finalize placement agencies as per talent requirement
- Have discussion with Top Management on talent trends to retain critical talent and prepare/modify policies accordingly
PMS Implementation:
- Decide on PMS cycle
- Prepare formats for PMS implementation
- Decide on review process
- Discuss & finalize payouts considering various factors like existing salary, inflation, industry practice, talent retention, etc.
- Manage grievances related to PMS and incorporate changes wherever required
Learning & Development:
- Training need identify and prepare necessary implementation strategies
- Training Feedback & communications
- Monitor and support learning & development team to implement training programs at the unit.
- Organize industrial visit with the support of Corporate HR
- Develop learning platforms for employees to keep them abreast of new developments
Organization development & behavior:
- Change is constant- considering the same discuss various options in the unit for change and prepare necessary proposal and discuss with the management.
- Discuss change management with all the stakeholders
- Prepare/modify organization structures to cater to the changing need of the organization.
- Be a catalyst for the organization as far as human resource is concerned
- Discuss the human capital development for organizational growth
Employer branding:
- Represent CMC in various forums and functions
- Plan conferences & programs of the company with proper planning to best experience of the participants.
- Create awareness amongst in the employees on CMC values and make them live the values and control and report deviation if any
Employee Engagement:
- Organize various programs as per employee engagement calendar
- Ensure participation of all
- Evaluate existing engagement programs and suggest new programs to reduce monotonous activities
HR Policy preparation & implementation:
- Support corporate HR in preparation of HR policy by giving necessary inputs from units
- Implement HR policies at units
- Give feedback on HR policies
- Review exiting policies and give suggestion for modifications if any
- Ensure HR policies are as per law of the land ( location legal compliances)
Daily/ Weekly /Monthly & Yearly Activities:
- To keep updated to all concerned about HR activities and timely intervention:
- Devise reports on daily, weekly and monthly reports and analysis on various activities, manpower used, costing, attendance, training, etc.
Key challenges in the role: (Such as Regulations/ Logistical/ Administrative / logistical or managerial etc.):
- Challenge to bring professionalism in the existing system
- Fulfill the requirement/demands of various internal customers within the set procedures and practices of the company with diplomatic touch
- Work with family owned business
Qualifications and experience required for doing this Role:(Role specific, minimum requirement):
Minimum Qualification:
- Graduate in any discipline
- MBA in HR
Skills Required to do job:
- Leadership
- Computer knowledge
- Good communications
- Persuasive
- Diplomatic
- Street smart - quick decision making skills
- Coordination skill
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