Manager - Human Resources

Position: Manager

Position Title: HOD - HR

Department: HR

Location: Silvassa

Reporting to: Plant Head

Job Dimensions:

Direct Reporting: Team Member of all HR sections

Indirect Reporting: Team Member

All Junior staff of above sections

Communication and working relationships: The job requires you to deal with on a regular basis

Internal: (with in CMC - Job titles/department):

- Director

- Plant Head

- All Departments

External: (Vendors / clients etc.):

- Govt official

- Recruitment consultants

- ISO consultants

- Customers

- Vendors

- Guests

Key Responsibilities/Activities /Tasks required to be performed:

Recruitment & Selection:

- Prepare sanctioned manpower requirement depart wise

- Recruitment tracker

- MRF- process recruitment only after receiving approved MRF &JD

- List of consultants

- Vacancy notification

- Shortlisting

- Coordinate interview

- Communication with finalized candidates

- Negotiate compensation

- Offer letter

Onboarding/Induction:

- Welcome to new joiners

- Onboarding announcement/Introduction

- Joining formalities

- Induction - department wise/PPT

- NHOP

Time office Management:

- Ensure registration of new joiners attendance in app

- Attendance Monitoring

- Daily attendance report to Director

- Supervise & monitor up- dation of leave in the system

- Supervise & monitor preparation monthly attendance report

- Check attendance for any policy deviation

- Ensure all employees follow the attendance discipline

Payroll Management:

- Supervise & monitor preparation of payroll as per attendance statement

- Ensure deduction advances & loans, canteen and other deductions, if any

- Calculate insurance premium and deduction

- Add new joiners and remove left employee

- Check salary statement for any policy deviation

- Submit salary statement to accounts for payment

- Prepare various reports as required by Management

Leave management:

- Supervise and monitory employee leaves.

- Ensure employees get leave as per policy

- Supervise and monitor preparation of leave reports

Contractor labor management:

- Contractor finalization

- Decide requirement of contractor labor in the various depts. and allot to different contractors.

- Supervise & monitor contractor labour joining and exit

- Contractor labour attendance & bill clearance

- Prepare various reports of contractor labour employment

- Ensure proper control on piece rate contractor workers

Statutory & other compliances:

- PF, ESIC, Labor Commissioner, Employment exchange

- Teamlease app

- ISO

HRIS:

- Success factor

- SAP

- CAA

MIS- Responsible to prepare various reports:

- Daily Attendance reports- on roll

- Daily attendance report- off roll

- Daily attendance report - piece rate

- Absenteeism reports, late coming, early going, etc.

- Monthly manpower utilization report- on roll & off roll

- Joining reports

- Monthly manpower cost report

- Sanctioned v/s actual manpower report

Employee welfare & grievance handling:

- GMI& other insurances complete the employee claim process

- Employee facilities related grievances handling & take up with admin dept.

- Overlooking of all employee related facilities and coordinate with admin dept.

Discipline administration:

- Issue absenteeism memos

- Issue indiscipline warning letters

- Implement control system to ensure discipline

- Keep necessary vigil to control unwanted activities

Employee cycle ( transfers/off boarding):

- Employee transfers

- Retirement

- Separation process

- Help employees to clear PF

Manpower planning:

- Manpower budgeting, considering sanctioned v/s actual requirement

- JD preparation

- Org structure preparation

- Job Evaluation

Talent Acquisition:

- Campus recruitments

- Keep talent pool in pipeline

- Talent data management

- Finalize placement agencies as per talent requirement

- Have discussion with Top Management on talent trends to retain critical talent and prepare/modify policies accordingly

PMS Implementation:

- Decide on PMS cycle

- Prepare formats for PMS implementation

- Decide on review process

- Discuss & finalize payouts considering various factors like existing salary, inflation, industry practice, talent retention, etc.

- Manage grievances related to PMS and incorporate changes wherever required

Learning & Development:

- Training need identify and prepare necessary implementation strategies

- Training Feedback & communications

- Monitor and support learning & development team to implement training programs at the unit.

- Organize industrial visit with the support of Corporate HR

- Develop learning platforms for employees to keep them abreast of new developments

Organization development & behavior:

- Change is constant- considering the same discuss various options in the unit for change and prepare necessary proposal and discuss with the management.

- Discuss change management with all the stakeholders

- Prepare/modify organization structures to cater to the changing need of the organization.

- Be a catalyst for the organization as far as human resource is concerned

- Discuss the human capital development for organizational growth

Employer branding:

- Represent CMC in various forums and functions

- Plan conferences & programs of the company with proper planning to best experience of the participants.

- Create awareness amongst in the employees on CMC values and make them live the values and control and report deviation if any

Employee Engagement:

- Organize various programs as per employee engagement calendar

- Ensure participation of all

- Evaluate existing engagement programs and suggest new programs to reduce monotonous activities

HR Policy preparation & implementation:

- Support corporate HR in preparation of HR policy by giving necessary inputs from units

- Implement HR policies at units

- Give feedback on HR policies

- Review exiting policies and give suggestion for modifications if any

- Ensure HR policies are as per law of the land ( location legal compliances)

Daily/ Weekly /Monthly & Yearly Activities:

- To keep updated to all concerned about HR activities and timely intervention:

- Devise reports on daily, weekly and monthly reports and analysis on various activities, manpower used, costing, attendance, training, etc.

Key challenges in the role: (Such as Regulations/ Logistical/ Administrative / logistical or managerial etc.):

- Challenge to bring professionalism in the existing system

- Fulfill the requirement/demands of various internal customers within the set procedures and practices of the company with diplomatic touch

- Work with family owned business

Qualifications and experience required for doing this Role:(Role specific, minimum requirement):

Minimum Qualification:

- Graduate in any discipline

- MBA in HR

Skills Required to do job:

- Leadership

- Computer knowledge

- Good communications

- Persuasive

- Diplomatic

- Street smart - quick decision making skills

- Coordination skill