Manager - Facilities - Financial Firm

Responsibilities:

- To Manage facilities at specified City to support the Business for 24/7 operations and multiple engagements

- Relationship Management with internal & external customers

- Manage outsourced contracts and Manpower

- Review of Bills for service and cost, analysis, cost control

- Ensure governance to local regulations and review periodical and submit report of compliance and deviation

- Supervise contracts for the above services in line with standards and budgets. Facilitate execution of Contracts & Agreements in working closely with Vendor Management team to onboard the vendors.

- Vendor management as part of compliance Support and fulfillment of statutory compliances

- Liaison with local statutory authority's namely Legal bodies, local Bodies

- Manage Employee Amenities - Transport services, Cafeteria & Pantry services

- Upkeep of Assets to meet regulatory requirements bond register, etc

- Maintenance of office premises

- Must be able to make budgets for his role, present and control budgets

- Tracking payment for bills & preparing vendor payment clearance time

- Tracking/consolidating outstanding payments to vendors

- Preparation of MIS of expenses. Deviation report & score card data on monthly/ quarterly basis

- Creating strategic goals for department

- Identify areas of improvement

- Manages Support team to ensure smooth operation of facility.

- Prepare strategic PPT for facility upgrade and responses

- Implement SOX-compliant procedures in day-to-day operations

- Effective team management as a leader by setting examples

Key Result Areas:

- Budget vs. Expenses tracking and reporting

- Maintenance of office premises

- Meeting strategic initiatives

- Managing Expenses within budget

- Meet regulatory requirements

- Local Governance compliance

Required Knowledge and Skills:

- The profile of job needs 12 to 15 years of experience in similar areas and work experience in MNC's preferred

- Thorough knowledge and practical experience in M&E Operations, building maintenance and BMS Operations and space management and working knowledge in admin aspects of SEZ/STPI/Customs, Staff transport, Housekeeping, Security and purchase procedures

- Must be able to make budgets for his role, present and control budgets. Benchmark the expenses against industry is expected

- Must have good communications - verbal and written. Good with presentations and making business cases

- Knowledge on handling projects - fit-outs management coordination with vendors

- Cost effective focus and Vendor Management skills / experience is essential. Work with inter-departments to augment existing requirements and initiate / achieve new assignments

- Implement SOX-compliant procedures in day-to-day operations

- Knowledge in MIS reports and monthly analysis alongside optimization of resources