Manager - Facilities & Administration

Location: Bangalore

Job Description

- Lease agreements and Expat Coordination

- Partnering with Estate agencies, Educational Institutions, Government agencies ( FRRO, Visa etc ) for Expats

- Ensuring Logistics around Expat accommodation & Relocation

- Transport Management

- Manage End to End employee transportation services.

- Ensure safety & security of employees.

- Cost Optimization through various initiatives.

- Lead the Transport Committee at site

- Conduct frequent satisfaction survey to ensure higher level of employee satisfaction.

Vendor & fleet management

- Telecom related requirements ( Review of the service providers, plans, number of connections, management of billing, coordinating with service providers relationship managers)Management of bills & invoices, related documentation

Travel

- Issuing Invitation letters, cover and authority letters, Chamber of commerce letters.

- Managing contingencies by close tracking details of incoming / outgoing travellers

Cafeteria Management

- Ensure 24/7 Cafeteria operations at Site .

- Vendor selection, contract management, vendor kitchen audits & compliance

- Manage Sodexo Cafeteria card on loading & reconciliation

- Lead Cafeteria Committee at site .

- Conduct Employee Satisfaction Survey related to cafeteria operations.

Event Management

- Manage internal Company events like Meeting & Conferences, Family day, annual day, Clients & leadershipmeetings.

- Reward & Recognition Programs, Booking venues & ensuring logistics.

Vendor Management & procurement

- Developing and empanelment of vendors network (National & International) for all critical and non critical items; Infrastructure, Hardware, product, Services and Manpower

- Negotiating costs, Commercial Terms and Conditions with Vendors in favour of Organization

Safety, Security & EHS at workplace

- Responsibility for emergency preparedness and BCP, Responding to safety and emergency situations while maintaining a safe and secure work environment

- Manage large outsourced Security service Provider, adhering to company security policies & procedures .

Reporting & managing escalations

- Implement Company EHS policy, monitoring & reporting .

- Working closely with India EHS officer, BCP Manager & Site Office

- Lead to ensure safe & secure work environment .

Facilities Management

- Ensure Facilities Management of site through Internal Property Consultants

- Upkeep & ensure adherence to all company Policies & Procedures.

- Automation of Facilities Processes to ensure optimization .