Manager - Admin - BFSI

Job Description:

Reporting to: General Manager

Key Responsibilities

Facilities Management:

- Managing the facilities of the corporate office and ensuring smooth running at all times. Managing Housekeeping, Security, access management, infrastructure supervision, BMS etc.

- Ensure compliance to statutory laws with respect to S&E requirements for the corporate office

- Oversee outsourced vendor employees for performance against laid down SLAs

- Mail room management

- Oversee and manage corporate facilities such as guest house, warehouse etc.

Branches and Offices:

- Act as a repository and custodian of all legal agreements and documents for branch and office premises

- Liaise with ZSMs and set up branches as per new branch guidelines including search, negotiation and legal due diligence

- Standardisation of design of branches and offices

- Liaise with regulatory bodies for various permissions

- Liaise with legal team for POAs of branch personnel

- Rental module to be updated as per agreements and ensure the same is up-to-date

- Liaise with finance for payouts of rent, maintenance, service tax, electricity deposit etc

- Liaise with zonal managers for retrieval of Security deposits

Managing Vendors:

- Seek and empanel vendors as per process and within budgets nationally - such as housekeeping, security, telephones, couriers, stationery

- AMCs as necessary

- Insurance liaison for renewal, claims etc

- Payout processing as per process

Managing Admin Budgets:

- Cost Savings by Demand Management,

- Streamlining process to reduce wastage

- Negotiating unit costs, consolidating vendors for more efficient sourcing

Employee Car lease management

- Managing Employee Car lease

Reporting:

- IRDA and Management reporting on Office and Branches

- Monthly Provisions to finance.

- Rationalization tracker

Process Improvements:

- Documenting and reviewing SOPs

- Streamlining and automating processes for Admin related requests and complaints

- Active use of Co Desk

Team Management:

- Managing and Mentoring an effective and enthusiastic team

Required qualifications and experience :

- Excellent communication skills to be able to manage key stakeholders and senior management.

- Experience in budgeting with a proven track record of managing within costs will be preferred.

- Currently, needs to be managing administration for a Zone / Region

- Should be willing to relocate to Mumbai at his/her own cost.

Knowledge and skills desired :

- Facilities management, BMS, Budgeting, Analytical skills