Manager - Admin - Advertising Agency

Role - Administration Manager

Department- Administration

Level - Associate Manager - Administration

Reporting - CFO

Company - US based advertising agency

Candidates based in Gurgaon/Delhi NCR preferred.

- No Relocation charges provided for outstation candidates

- 5 days Work From Office

- Notice period - Immediate to 60 days max

Responsibilities:

1. Oversee day-to-day office operations, ensuring a well-functioning and organized workplace.

2. Manage office facilities, including space planning, equipment maintenance, and supplies inventory. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

3. Liaise with vendors for office supplies, services, and maintenance, negotiating contracts to ensure cost-effectiveness.

4. Plan and organize company events, meetings, and conferences, ensuring all logistical aspects are taken care of.

5. Coordinate travel arrangements for employees, including flights, accommodation, and transportation.

6. Assist in managing the administrative budget, tracking expenses, and identifying cost-saving opportunities.

7. Maintain accurate records of office expenses, contracts, and other relevant documentation.

8. Ensure compliance with company policies, as well as local regulations related to office operations.

9. Provide administrative support to various teams within the agency, fostering a positive and efficient work environment.

10. Act as a liaison between employees and management, addressing queries and concerns related to office logistics.

Requirements:

1. Proven experience of 5-10 years as an administrative manager or similar role. Work experience in an advertising/ marketing industry will be a plus.

2. Strong organizational and multitasking skills.

3. Excellent communication and interpersonal abilities.

4. Proficient in MS Office and office management software.

5. Knowledge of basic accounting principles.

6. Familiarity with relevant laws and regulations regarding building safety, contract labour compliance etc.

Keywords :

- Administration, Housekeeping Management, Facilities Management, Vendor Management, Security Management, Petty Cash, AMC Negotiation, General Administration, Labour Compliance, Office Safety, Travel and Transport management, MIS Management