Manager - Accounts

JOB PROFILE - MANAGER - ACCOUNTS

Position: Manager - Accounts

Reporting to : Director

Age: 35 to 45 years

Positions reporting: Executive Accounts

Location : Mumbai

Work time : Monday to Friday (9.30 am to 6 pm)

(Alternate Saturday working)

Education : Inter CA /CA + Legal

Preferred Experience: 10-15 years in Accounts

(Working experience in family office preferred)

Principal Accountabilities:

- Accounts & Payroll

- Taxes & Statutory work

- Banking & Finance

- Staff Related work

- MIS & Other Reporting

- Investment Support Service

- Compliance

- NRI related matters

- Charity related matters

Duties and Responsibilities:

- Checking bills/vouchers - Cheques and Cash, for proper accounting in Tally on daily basis.

- Ensure approval of all Cash & Cheque payments of the entire group.

- Signing of cheques of entities where POA / Mandate is registered & ensure timely payments to parties.

- Ensure proper bank balances are maintained in all accounts (surplus should be invested.)

- Accounting of Journal entries as and when applicable/ during Audit & Finalization.

- To verify bank reconciliation (of Bank Accounts excl DLW & PC) on Quarterly basis, & check bank balances on regular basis.

- Drafting letter, application forms & Co-ordination for opening/closing of Bank account (NRE/NRO/NRE-PIS/NRO-PIS/CA/SB), Demat account, PMS accounts, etc.

- Verification of various documents, Draft Agreements, etc. (e.g. Information Service Fees, Debit notes , C.U. Partnership Deed, Rental agreement, Etc.)

- Managing Bank & Investment Accounts of PC in Tally & Updating in excel as and when required.

- Extending support activity to Director Finance for D.L.W exps, Investment activities & other banking requirements.

- Ensuring timely salaries to office staff /drivers/maids at the month-end. Providing staff monthly salary slips (if reqd), verifying & providing TDS certificates at the year end.

- Co-ordinate and getting Tally customized as per Companies requirement as and when reqd. .

- Maintenance of Fixed Assets Register in Tally (as per New Companies Act 2013) & also in Excel.

- Preparation of audit working papers, supporting, schedules, etc and finalization of accounts.

- Timely filing of returns of Company's and individual accounts like Income Tax, E-TDS, RBI, Companies Act, etc.

- Review of quarterly TDS data for e-filing of Company's and individual accounts prepared by the CA, before the same are filed with the statutory authorities.

- Preparation of draft Minutes of Companies for outside submission and for record maintenance.

- Co-ordinating with the Company Secretary for quarterly minutes updation, E-filing of Annual Accounts/Returns/other returns of the Company & ROC compliances.

- Statutory work related to Income-Tax, Company Law Matters, Wealth Tax, RBI, FEMA, NRI matters, etc.

- Computation of Advance Taxes quarterly Companies.

- Preparation of paper work for Scrutiny Assessments- Income Tax, Wealth Tax, P.F., Profession Tax , Reply to notices- MLWF, etc.

- Timely compilation of statutory obligations, monthly payments of Taxes, P.F, Prof Tax, etc & its filing with the relevant authorities.

- To draft letters/fill forms and provide details to CA / CS / RBI for allotments/transfer/conversion of Compulsory convertible debentures (CCD's), Conversion of Pvt Ltd to LLP, trsf of exiting Equity Shares of Co, etc.

- Co-ordinate with Consultants/Auditors/Management to assess whether new laws (like GST) are applicable to our entities & its registration if reqd.

- Timely renewals of Lockers, DSC, subscriptions, AMC's, club memberships, etc.

- To interface regularly with the Bankers, Auditors and Consultants. (C.A., C.S, Lawyers, PF Consultants)

- Submission of timely filing of returns through Authorized Dealers, Bankers, RBI, etc. (FORM FC-GPR / NRI Matters).

- To comply for KYC, FATCA declarations, address change, etc. with bank, brokers, RBI, etc.

- Providing details to HR to prepare Salary Register as per Shop & Est, providing Monthly Salary Slips (if reqd), Etc.

- Computation of Total Income, Taxes etc of employees and documentation of declarations, Investments, etc.

- Working on Salary break-up based on revised salary structures, tax documents provided by employees, F & F on termination/ resignation.

- Compilation & Verification of Quarterly MIS cash flow, statement of Dividends received, Assets Verifications, Statutory compliance report, yearly/ half yearly Budgets, preparing of Actuals v/s Budget, etc.

- Compilation of personal drawings, charities, investments, etc in the desired formats to management as and when required.

- Providing quarterly statutory compliance Sheet to the reporting Head.

- Providing details for Trade Name-Caring Capitalism as and when reqd.

- Ensuring timely investments related to Purchase / Switch / Redemption of Shares, Mutual funds, Fixed Deposits, FCNR Deposits, Forward contracts, etc. (Demat slips, MF forms/slips, Cheques,/contracts, Etc.)

- Compilation of Monthly Investment sheet - Purchase, Switch, Sell, of Shares, Mutual Funds, FCNR Deposits, Fixed Deposits and updating month-end NAV, Exchange Rate, Market price, Dividends etc.

- Coordinating with the Brokers, Distributors, PMS and their back office regarding Investment, payments, Statements, Forms, Ledgers, Reconciliations, etc

- Ensuring timely transfer of funds from one bank to another for investments.

- After the sale proceeds of MF/PMS/Shares to ensure timely outward remittance is done. (Form A2/Remittance letter/Outward Remit Form)

- Ensure timely & correct Filling of Demat Slips/Application Forms/Chqs/ and Updating it in Tally

- Verifying after Investments is done - With Demat Statements & MF Stmts.

- Updating Funds Deployed Sheet (excel) for every investment transaction done (From Contracts/Statements), Buy, Sell, Switch, Redemption, FCNR, Forward Contracts, etc.

- Verifying Capital Gains Working for Tax (In excel + Tally) (LT/ST/Indexation).

- Verifying funds deployed sheet with Bloomberg data with Research Team regularly.

- PMS Investments (Documentation/ Updation / Statements) (CCPL/BJC)

- O/D for Investments (Documentation/ Updation/Statements) (CCPL)