IVY Mobility - Chief Of Staff - CEO Office - IIM

Job Title : Chief of Staff (CEO Office)

Location : Bangalore

Reports To : Governance Head

Role Description :

- The Chief of Staff to the CEO serves as a trusted advisor and right-hand person to the CEO, ensuring the efficient operation of the CEO's office, managing critical projects, and acting as a key liaison between the CEO and other stakeholders.

- This role is pivotal in driving strategic initiatives and enhancing organizational effectiveness.

Key Responsibilities :

Strategic Planning & Execution :

- Work closely with the CEO to develop and implement strategic initiatives aligned with the organization's goals.

- Oversee the execution of key projects, ensuring they are completed on time and within budget.

- Provide strategic input and analysis on major decisions and organizational changes.

Executive Support :

- Prepare briefings, reports, and presentations for the CEO, ensuring they are well-informed and prepared for all engagements.

- Draft and review correspondence, speeches, and other communications on behalf of the CEO.

Leadership & Team Coordination :

- Facilitate communication and collaboration between the CEO and senior leadership team.

- Assist in the coordination of leadership team meetings, including setting agendas, preparing materials, and following up on action items.

- Lead or participate in cross-functional teams to address organizational challenges or opportunities.

Stakeholder Management :

- Act as a primary point of contact for internal stakeholders.

- Build and maintain strong relationships with stakeholders to ensure effective communication and alignment with the CEO's objectives.

- Represent the CEO in meetings or events as needed, ensuring the CEO's perspectives and priorities are conveyed.

Operational Efficiency :

- Identify opportunities to improve the efficiency and effectiveness of the CEO's office and broader organization.

- Implement processes and systems to streamline operations, reduce redundancies, and enhance productivity.

- Monitor organizational performance metrics and provide regular updates to the CEO.

Crisis Management :

- Provide support during times of crisis, ensuring the CEO has accurate and timely information to make informed decisions.

- Coordinate crisis response efforts, including communication strategies and stakeholder engagement.

Special Projects :

- Lead or support special projects as assigned by the CEO, providing project management, research, and analysis.

- Ensure that special projects align with the organization's strategic priorities and contribute to overall success.

Qualifications :

Education :

- Bachelor's degree in Business Administration, Management, or a related field. A Master's degree from IIM is preferred.

Experience :

- 10- 12 years of experience in a senior management or strategic role, preferably within a corporate or consulting environment.

- Experience working directly with C-suite executives is essential.

Skills :

- Exceptional organizational and leadership abilities.

- Strong analytical and strategic thinking skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite and project management tools.

- High level of discretion and ability to handle confidential information.

- Ability to manage multiple priorities and work under pressure.

Personal Attributes :

- Strong leadership presence and the ability to influence at all levels of the organization.

- High level of integrity and ethical standards.

- Strong attention to detail and commitment to excellence.

- Ability to remain calm and focused in high-pressure situations.

- A proactive and solutions-oriented mindset.

Working Conditions :

- This role may require flexibility in working hours, including evenings and weekends, based on the CEO's schedule.

- Some travel may be required, depending on the demands of the role.