InCorp - Company Secretary

Key Responsibilities:

Entity Incorporation:

Manage end-to-end incorporation of Companies, LLPs, and other business entities, ensuring compliance with statutory requirements.

Corporate Governance & Meetings:

- Organize and manage Board Meetings, Committee Meetings (Audit, Nomination & Remuneration, CSR), Annual General Meetings (AGMs), and Extra-ordinary General Meetings (EGMs) for Group Companies.

- Prepare agendas, draft and finalize minutes, resolutions, and maintain relevant statutory records in compliance with the Companies Act, 2013.

Statutory Filings & ROC Compliance:.

- Prepare and file various forms and returns with the Registrar of Companies (ROC), including those related to incorporations, changes in Directors/KMPs, Statutory Auditors, and annual filings.

- Handle XBRL filings and ensure accuracy in compliance documentation across all group entities.

Documentation & Drafting:.

- Draft resolutions, letters, shareholder communications, agreements, and responses to regulatory authorities.

- Prepare Board's Report, Annual Report, and other company secretarial documentation.

Securities Compliance & Transactions:.

- Manage share transfers, split of shares, buy-backs, rights issues, private placements, and related filings.

- Handle amendments to Memorandum and Articles of Association, registered office shifts, name and object clause changes, and charge-related filings.

RBI/ FEMA Compliances:.

- Prepare and file FC-GPR, FC-TRS, and FLA returns as applicable for companies with foreign investments.

Regulatory Updates & Stakeholder Coordination:.

- Stay updated on corporate laws, SEBI guidelines, and secretarial standards.

- Collaborate with internal teams, external clients, and auditors to ensure end-to-end compliance support.

Key Requirements:.

- Qualified Company Secretary (CS) with 4-8 years of relevant experience in corporate secretarial functions.

- Experience in a consulting firm or working with multiple group entities will be an added advantage.

- Sound understanding of the Companies Act, 2013, FEMA, RBI regulations, and SEBI guidelines.

- Proficient in MCA portal usage, RBI compliance tools, and XBRL filing procedures.

- Strong drafting, communication, and client-handling skills.

- Ability to manage multiple assignments and work independently with attention to detail.