Huhtamaki - Company Secretary & Legal Officer

Job Title Company Secretary & Legal Officer.

Organization Huhtamaki Food & Fiber Services Pvt Ltd.

Reporting Head of Secretarial.

Role Summary:

- This is a Company Secretary Role for our Food Fiber Services Business and will also assist the Legal Team.

- Role will have a matrix reporting to Company Secretary and Compliance Officer at Huhtamaki India Limited.

- Primary responsibilities will include all the secretarial and corporate law & compliance work related to Food Fiber Services and Huhtamaki India Limited and also help the legal team in drafting and litigation related matters.

Roles and Responsibilities:.

Company Secretarial Duties:.

- Act as Company Secretary of Huhtamaki Foodservice Packaging India Pvt Ltd and ensure complete compliance for the entity.

- Assist in compliance with listing regulations, maintaining statutory registers and records in compliance with legal requirements.

- Support the filing of necessary documents with regulatory authorities.

- Assist in the organization and documentation of annual general meetings.

Corporate Governance Support:.

- Assist in organizing and coordinating board and committee meetings.

- Draft agendas, minutes, and resolutions for board and committee meetings.

- Support the Company Secretary in ensuring compliance with corporate governance principles for a listed entity.

Legal Compliance:.

- Stay updated on changes in laws and regulations affecting our entities.

- Manage the compliance tool and ensure its effective usage by internal teams.

- Assist in providing legal advice on compliance matters.

- Support the development and implementation of compliance programs.

Document Drafting and Review:.

- Assist in drafting, reviewing, and editing legal documents, contracts, and agreements.

- Assist in maintaining an organized repository of legal documents.

Stakeholder Communication:.

- Serve as a liaison between internal teams, stakeholders, and regulatory bodies.

- Deal with the Registrar and Transfer Agent, Auditors, and consultants for all compliance related matters.

- Respond to inquiries related to corporate governance and compliance matters.

- Deal with shareholders and resolve their queries in a timely manner.

Training and Awareness:.

- Support in conducting training sessions to enhance awareness of legal, ethics and compliance matters.

- Provide guidance to employees on adherence to legal and regulatory requirements.

Qualification and Experience.

- Company Secretary and Bachelor's degree in law (Must Have).

- 3-5 Years of Similar Experience in a Listed Entity.

- Thorough Knowledge of Corporate Law, Governance Principles and Regulatory Experience.

- Excellent Organizational and Communication Skills.

- Attention to Detail with the ability of multi-tasking.

- Proficient in Drafting and Reviewing.