HR Specialist - US Onboarding

About the Role:

We are seeking a detail-oriented and proactive US HR Specialist to join our Human Resources team. The ideal candidate will be responsible for managing all aspects of the onboarding process for new hires, ensuring a seamless experience from offer acceptance to their first day and beyond. You will also play a key role in assisting with visa and immigration processes, ensuring strict compliance with U.S. laws and regulations.

Key Responsibilities:

Pre-Onboarding (Before the First Day):

- Draft and send offer letters, employment agreements, and legal documents including non-compete and confidentiality agreements.

- Prepare pre-employment paperwork such as tax forms (W-4), direct deposit setup, benefits enrollment, I-9 verification, and background check consent.

- Send welcome communications to new hires, providing essential first-day information and company resources.

Onboarding (First Day):

- Conduct company orientation, introducing new hires to the organization's mission, values, culture, and structure.

- Ensure timely completion of HR paperwork, including tax and compliance documentation, via the HRMS or in-person.

- Provide a comprehensive overview of employee benefits, including healthcare, 401(k), paid time off (PTO), and other company perks.

Visa and Immigration Support:

- Advise employees on suitable U.S. visa options, including work visas, family-based visas, student visas, and more.

- Prepare and file immigration petitions, applications, and required documentation (e.g., Forms I-130, I-140, I-485).

- Ensure all immigration processes meet compliance standards and are filed in accordance with U.S. laws and regulations.

- Stay current on updates to immigration laws, policies, and procedures, and implement them as needed.

Required Qualifications:

MBA (Human Resources preferred).

Must-Have Skills:

- Strong knowledge of U.S. labor laws and HR compliance standards.

- Excellent verbal and written communication skills.

- Proficient in JobDiva and MSP systems (Fieldglass, Beeline, etc.).

- Exceptional attention to detail and organizational skills.

If you are passionate about creating a smooth and engaging onboarding experience and have a solid understanding of U.S. HR processes and immigration compliance, we would love to connect with you!