HR Role - Payroll - FMCG/Consumer Durables

1. Master Data Finalization ( SEC Master and Attrition Data).

- Compilation of data from 2 agencies. - Weekly / Monthly

- SEC HO ID Creation/Profile mapping in MDM. - Weekly / Monthly

- ASE / ZSE HO ID Creation/Profile Mapping in MDM. - Weekly / Monthly

- Master data upload in MDM. - Weekly / Monthly

- Communication of HO Id's ( SEC/ASE/ZSE) to respective agencies.

- Deactivation of resigned SEC/ASE/ZSE HO ID's in the MDM System.

- Update Mobile number in MDM and resolve mapping Queries - Daily.

2. Agency Invoices validation and processing- SALARY.

- Validation with SEC Master and attrition.

- CTC Verification as per approved matrix.

- Attendance Validation with online attendance.

- All compliance checks (PF/ESIC/Minimum Wages/Stat Bonus/LWF Etc.)

- Check all supporting's - Bank Transfer proofs .

- All relevant approvals.

- Uploading invoice and supporting data in SPSS and initiate PR.

3. Agency Invoices validation and processing- OTHERS (PLI & F&F Etc.)

- Validation with SEC Master and attrition.

- CTC Verification as per approved matrix.

- Attendance Validation with online attendance.

- All compliance checks (PF/ESIC/Minimum Wages/Stat Bonus/LWF Etc)

- Check all supporting - Bank Transfer proofs.

- All relevant approvals.

- Uploading invoice and supporting data in SPSS and initiate PR.

4. Minimum Wages

- Follow-up with agency for all Notifications and calculations.

- Validating all calculations against respective notifications.

5. Coordination.

- With PMG for invoice processing.

- With Finance for agency payouts.

Role 2-

1. Agency Reimbursement Invoice Validation (PAN India)

1) Reimbursement Invoices validation basis on Policy

2) All invoice supporting validation based on eligibility and applicable policies

3) Checking all supporting for different category like Travel Tickets / Hotel Bills / Local Travel allowance etc.

2. Agency Reimbursement Invoice Processing (PAN India)

1) Invoice and supporting data upload in SPSS and PR creation.

2) All relevant approvals.

3) Coordination with agencies for queries closure

4) Co-ordination with agency for credit note submission

5) Co-ordination with agency for day-to-day issues.

3. Agency Invoices validation and processing- OTHERS (Sourcing, Insurance, CI etc)

- Validation with SEC Master/ Relevant Reports

- Check all supporting docs - Bank Transfer proofs.

- All relevant approvals.

- Uploading invoice and supporting data in SPSS and initiate PR.

4. Agency invoice Tracking.

1. Coordination with agencies for invoice submission.

2. Daily invoice tracking for all agencies

3. Maintaining comprehensive invoice tracker to track all invoices

5. Coordination.

With PMG for invoice processing.

With Finance for agency payouts.