Head - Procurement & Store

1. Job Purpose:

- The Head of Procurement & Stores leads and manages procurement and contract activities, ensuring materials, equipment, and services are procured within budget, on time, at competitive prices, and with the required quality to support airport operations.

2. Organizational Chart:

- CEO

- Head Procurement & Stores

- Executive - C&C

- Executive - Stores

- Reports dotted line to Corporate Procurement.

3. Key Accountabilities:

Contracts & Procurement:

- Finalize vendors for procurement and service contracts on time.

- Negotiate costs with vendors for optimization.

- Finalize terms and conditions.

- Issue contracts or letters of award.

KPIs: Lead time, cost savings, requirement vs. actual.

Commercial & Contracts:

- Ensure agencies meet contractual obligations.

- Process bills as per contracts.

- Close contracts as per terms and conditions.

KPIs: Discrepancies, lead time, % adherence.

Stores & Warehouse:

- Control inventory.

- Plan general stores.

- Conduct regular physical stock verification.

KPIs: Discrepancies, cost saving.

Stakeholder Management:

- Coordinate with departments for purchase requests and contractual issues.

- Interact with vendors for offers, negotiations, and timely deliveries.

- Work with taxation and F&A during bill processing.

KPIs: Contractual issues, lead time, timely payments.

Safety & Statutory Compliance:

- Include safety clauses in contracts.

- Ensure adherence to statutory obligations.

KPIs: Audit report, % adherence.

Team Spirit:

- Foster a cohesive team to achieve targets.

- Understand and address team members' needs to enhance efficiency.

KPIs: Team response, feedback, and satisfaction.

4. Interactions:

External: Agencies, sub-agencies, EPC contractors, manufacturers, and suppliers.

Internal: Department heads, user departments, taxation and indirect taxation teams, F&A team.

5. Dimensions:

Financial Dimensions:

- Manage expenditures within the approved budget.

- Finalize contracts within the budget.

- Optimize costs without compromising quality.

Other Dimensions:

- Handle over 50 agencies.

- Directly manage a team of 3 members.

6. Skills and Knowledge

Educational Qualifications: B.E.

Experience:

Total: More than 10 years.

Relevant: More than 5 years.