Head - Operations - Events/Exhibitions Business

Head- Events and Exhibitions

- Leading Exhibitions and Event company requires Head(Events and Exhibitions) - Mumbai( Andheri) - West.

- One of our client a leader in exhibitions and event industry which specialize in conceptualizing and are the forerunners in the Indian trade exhibition and conference market, impelling businesses for well over two decades.

- We achieved this by creating a platform like no other, where your company can connect with the local and global enterprises of every stature, leading to better business prospects for both parties.

- It organises Asia's largest and worlds 3rd largest Infrastructure & Architecture show, It is working relentlessly towards creating novel exhibition formats that can attribute to innovative trade solutions and global business networks.

- Established almost over 23 years ago, we envisioned a future where world-class trade shows and content led conferences would unleash a new world of possibilities for both top-class global brands, as well as buyers and sellers of every magnitude.

- We are looking out for Head-Events and Exhibitions for Mumbai at Andheri - West.

The JD Is As Follows :

Job Title : Head - Operations- Events and Exhibitions

Location : Mumbai

Department : Operations

Reports To : Director of Events/ MD

Job Summary :

-The Operations Head is responsible for overseeing and executing all operational aspects of exhibitions and trade shows.

- This role involves coordinating with various stakeholders, managing logistics, ensuring the smooth setup and dismantling of exhibits, and providing excellent customer service to exhibitors and attendees.

- The ideal candidate will be detail-oriented, organized, and skilled in managing multiple projects simultaneously.

Key Responsibilities :

Exhibition Planning and Coordination :

- Collaborate with the event planning team to develop and execute detailed operational plans for exhibitions.

- Coordinate with vendors, contractors, and suppliers to ensure timely delivery and setup of exhibition materials.

- Manage the layout and design of exhibition spaces, ensuring compliance with safety regulations and client specifications.

Logistics Management :

- Oversee the transportation, installation, and dismantling of exhibits and equipment.

- Coordinate with venue staff and external partners to manage access, utilities, and other logistical requirements.

- Ensure all necessary permits and licenses are obtained and compliant with local regulations.

Vendor and Stakeholder Management :

- Negotiate and manage contracts with vendors, suppliers, and service providers.

- Serve as the primary point of contact for exhibitors, addressing inquiries and resolving issues promptly.

- Coordinate with internal teams and external stakeholders to ensure alignment and smooth execution of the event.

Budget and Resource Management :

- Develop and manage the exhibition budget, tracking expenses and ensuring cost effectiveness.

- Monitor resource allocation and optimize the use of materials and labor.

- Prepare financial reports and documentation for review and approval.

Event Execution :

- Supervise the setup, operation, and breakdown of the exhibition, ensuring adherence to schedules and quality standards.

- Implement and manage on-site operational procedures, including security, crowd control, and health and safety protocols.

- Address and resolve any operational issues that arise during the event.

Post-Event Activities :

- Conduct post-event evaluations, including feedback from exhibitors and attendees.

- Prepare and present reports on event performance, including successes and areas for improvement.

- Ensure timely and efficient dismantling of exhibits and return of rented equipment.

Qualifications :

- Bachelors degree in Event Management, Hospitality, Business Administration, or a related field.

- Proven experience in managing large-scale events or exhibitions, including logistical and operational aspects.

- Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.

- Excellent communication and interpersonal skills, with a customer-focused approach.

- Proficiency in event management software and Microsoft Office Suite.

- Ability to work under pressure and adapt to changing circumstances.

- Knowledge of safety regulations and compliance requirements related to exhibitions.

Preferred Skills :

- Experience with contract negotiation and vendor management.

- Familiarity with digital event management tools and platforms.

- Certification in event management or a related field.

Working Conditions :

- Ability to work flexible hours, including evenings and weekends, as required for event setup andexecution.

- Occasional travel to event locations may be required.

- Physical requirements may include lifting and carrying materials and standing for extended periods.

- Open to work in Mumbai.

- Relevant experience in Operations.