Head - Global HR Operations

Head - HR Operations - Global

We are on a mission to #MakeTheWorldABetterPlaceToWork and are looking for individuals who are excited to set the path for the future of work, move beyond the tried and tested, to deliver workplace transformation with the right business outcomes.

The Head HR Operations - Global will work with Director - Global Operations - Human

Resources and the HR Operation team to deliver HR operations on entire Employee lifecycle management. This is a Global role covering our Singapore, China, Manila, Bangalore, Delhi, Mumbai, Pune, Hyderabad, and Chennai. The responsibilities include.

Implementation of effective HR practices:

1) Validate the current HRIS system & evaluate if any need for change. Implement the systems effectively.

2) Ensure process adherence for Onboarding, performance appraisals, Separations and Employee lifecycle events.

3) Update and maintain SOPs for all HR processes.

4) Update and introduce HR policies in line with the business and organization requirement.

5) Executing Employee engagement initiatives to keep people together and make the workplace exciting, rewarding and engaging.

6) Keeping an updated employee handbook with all relevant details and information.

7) Evaluate and improve the current HR practices/process to keep with time and external benchmarks.

Employee lifecycle management :

1) Review & control personnel transactions (e.g., offer letter creation, on boarding, HR onboarding for new joiners, payroll admin, benefits administration, performance management admin, learning admin, reference letters, employee data change and organizational data change)

2) Conduct personnel data verification

3) Audit and analyze data for discrepancies; reconcile conflicting data and make appropriate corrections and corrective actions.

Reporting :

1) Prepare, review reports/ dashboards and recommend actions to address; design additional ad hoc internal reports/dashboards as needed.

2) Perform information searches, analyze data based on research objectives and present information in appropriate format to best represent findings.

3) Proactively provide dashboards/analytics to for HR Compliance

1) Maintain files/records of employees as per statutory requirements and employment and labor laws

2) Leading all HR related Audits for the organization.

3) Ensure governance across all regions for all HR systems and processes and employment laws

4) Work with the vendor to manage the deliverables for labor compliance

5) Validate & review all compliance documents & timely compliance

People Management :

1) Manage team HR Ops team members to deliver HR services.

2) Coaching, career counselling and managing their performance.

Payroll :

1) Work with the payroll vendor and Finance team to ensure payroll is processed accurately and disbursed on time.

2) Ensuring timelines are met to ensure no impact on downstream activities.

3) Plan and execute to meet the TAT and quality.

4) Ensure Tax related compliance & random accuracy check on Taxation

Others :

1) Respond to various requests for information, as needed

2) Support any special project requirements.

3) Initiate and implements HR process improvements.

4) Conduct induction for new joiners

5) Design, update, share and maintain SOPs for all HR processes

6) Vendor and contractor management (Benefits, Payroll & HR Compliance)

7) Knowledge management.

Ideal Candidate:

1.) 12-15 years of HR operations / HR generalist experience

2.) Able to act as the brand ambassador of the organization

3.) Highest level of Integrity and fairness

4.) Effective Communication skills

5.)Effective questioning and active listening

6.) People Management skills

7.) Commercial and Business acumen as well as Strategic orientation

8.) Multi-tasking - Handling HR for all units, in multiple locations

9.) Willing to travel occasionally if required

10.) Prior experience in a start-up is desirable

11.) MBA or post-graduation in HR from a tier B school

12.) Knowledge of Payroll taxation & Compliance

Who we are:

Space Matrix is a dynamic and innovative design consultancy that specializes in workplace design. With relevant project experience in over 90 cities and 16 office locations in Australia,China, India, Thailand, Singapore and the United States.

Our mission is to transform the workplace into a positive catalyst for people to thrive, businesses to grow and collectively protect our planet. Our Core Values are Teamwork, Integrity and Excellence that is reflected in our culture of transparency, collaboration and innovation. We are a team of renegades and realists, solving the biggest business problem - tomorrow. Join us if you want to be a part of a young, dynamic, future-focused team making change real and creating an impact.

To find out more visit www.spacematrix.com.