Head - Finance & Operations - NGO

Head Finance and Operations (a not-for-profit organization)

This is a position for someone who has an eye for detail and is a resourceful and proactive leader.

Prior knowledge and experience of leading Finance preferably in a not-for-profit organisation is desired. The ideal candidate will exhibit judgement and the ability to excel in a multi-cultural environment. Will foster and maintain the necessary internal/external relationships including the senior leadership.

Qualifications :

- CA and or MBA/PGDM Finance

- Post qualification experience of around 15-20 years, working in a senior financial position.

- Experience of working in an international organization or NGO/not for profit organisation

- Knowledge of US and Indian laws, particularly accounting, tax and investments

- Proficient in technology and financial dashboards

- Interpersonal skills with excellent command in written and oral communication

Responsibilities :

Scope :

- Reporting to the Head of the Institution, Head Finance and Administration is primarily responsible for handling the financial and physical aspects of the operations. 

- The individual works closely with the Board Members. And is assisted by a team of senior professionals from finance, facilities, procurement and other services looking after operations and business services (accounting, budget, payroll, purchasing, travel), security, facilities (capital projects, maintenance, housing etc.

Finance :

- Leading budget-making exercise based on an overall plan for the organisation and explaining budget implication to all stakeholders.

- Monitoring actual and budget.

- Short and long term financial planning

- Short term and long term investments

Accounts :

- Preparation of monthly financial reports, FICA, and final accounts and Provident Fund for the Board.

- Manage reserve funds and working capital for operational expenses.

- Update and ensure that Internal Control Manual procedures are followed, and comments of the annual external audit are followed up on immediately

- Review and maintain appropriate insurance coverage for the assets and liabilities

Purchase :

- Oversee local and overseas purchasing and shipping agents

- Review and approval vendors, contracts and purchase orders

- Seek competitive bids for all major expenditures for equipment, supplies or services and prepare a comparative analysis of service contracts for approval

- Keep records of service contracts while monitoring service

Others :

- Evaluate employee performance and recommend training

- Make recommendations for improvement of office operations and job performance

- Ensure Board policies on Business Operations are adhered to including review and updating the Business Office procedures and documenting them as needed

Liaison :

- Facilities, Security, Transport, Other Services etc