Head - Finance & Business Operations - NGO

Head Finance and Business Operations (a not-for-profit organization)

- The position is for one who has an eye for detail and is a resourceful and proactive leader.

- Prior knowledge and experience of leading Finance preferably and acumen to lead business operations is desired. Exposure to functioning of not-for-profit organisation is an added plus. The ideal candidate will exhibit judgement and the ability to excel in a multi-cultural environment. Will foster and maintain the necessary internal/external relationships including the senior leadership.

Qualifications :

- CA and or MBA/PGDM Finance

- Post qualification experience of around 15-20 years, working in a senior financial position.

- Experience of (also) working in an international organization or NGO/not for profit organisation is preferred

- Knowledge of US and Indian laws, particularly accounting, tax and investments

- Proficient in technology and financial dashboards

- Interpersonal skills with excellent command in written and oral communication

Responsibilities :

Scope: Reporting to the Head of the Institution, Head Finance and Administration is primarily responsible for handling the financial and physical aspects of the operations. The individual works closely with the Board Members. And is assisted by a team of senior professionals from finance, facilities, procurement and other services looking after operations and business services (accounting, budget, payroll, purchasing, travel), security, facilities (capital projects, maintenance, housing etc.

Business Operations, Finance & Accounts:

- Leading budget-making exercise based on an overall plan for the organisation and explaining budget implication to all stakeholders.

- Monitoring actual and budget.

- Short and long term financial planning

- Short term and long term investments

- Preparation of monthly financial reports, FICA, and final accounts and Provident Fund for the Board.

- Manage reserve funds and working capital for operational expenses.

- Update and ensure that Internal Control Manual procedures are followed, and comments of the annual external audit are followed up on immediately

- Review and maintain appropriate insurance coverage for the assets and liabilities

Purchase:

- Oversee local and overseas purchasing and shipping agents

- Review and approval vendors, contracts and purchase orders

- Seek competitive bids for all major expenditures for equipment, supplies or services and prepare a comparative analysis of service contracts for approval

- Keep records of service contracts while monitoring service

Others:

- Evaluate employee performance and recommend training

- Make recommendations for improvement of office operations and job performance

- Ensure Board policies on Business Operations are adhered to including review and updating the Business Office procedures and documenting them as needed

- Health Services

- Facilities, Security, Transport, Other Services

This job description is intended as a representation of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.