Head - Company Secretary & Legal - Food Processing

JD of Company Secretary & Legal - DOTEPL

A. Role Identifier :

Job Title : Company Secretary & Legal Department Board Management

Location/Unit : Kolkata

Grade : Middle Management

Reporting to CMD Roles Reporting into this position - Assistant Company Secretary

B. Job Objective :

- To provide a Company Secretarial service to the company and its operating companies, ensuring that Board and Committee members receive the support and advice necessary for them to discharge their duties.

- Serve as a vital link between the company and its Board of Directors, shareholders, government and regulatory authorities.

- Ensure that Board procedures are both followed and regularly reviewed and provides guidance to Chairman and the Directors on their responsibilities under various laws.

- To ensure that organizational legal matters are managed properly, efficiently and that the relevant and respective stakeholders are shared and given proper advice and guidance.

C. Responsibilities Principal Responsibilities :

- Communication with shareholders, stakeholders, Government and Regulators, Authorities, etc.

- Arranging & conducting board/general, sending notices to shareholders by electronic mode meetings and preparing minutes

- Development & maintenance of minutes, management reports and controls, statutory records in electronic form

- Responsible for Corporate Secretarial Services to ensure good governance practices and compliance with Corporate Governance norms

- Promotion, formation and incorporation of companies and matters related therewith

- Filing, registering any document including forms, returns and applications by and on behalf of the company as an authorized representative

- Maintenance of secretarial records, statutory books and registers

- All work relating to shares and their transfer and transmission

- Advising companies on Compliance of legal and procedural aspects

- Filing of forms/documents in electronic form with Registrar of Companies and other statutory authorities

- Provide service Public Issue, Listing and Securities Management

- Review and draft contracts, agreements, POAs and internal policies and ensure that they are in compliance with all statutory or legal requirements.

- Review progress of outstanding litigation and liaise with and manage external lawyers.

- Formulate compliance check-lists to be used for the purpose of ensuring that all information required is provided accordingly.

- Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the executive management's attention.

- Prepare, review and modify contractual instruments to assist and support various business activities.

D. People Drive a performance driven culture in the organization by timely monitoring, review of performance parameters and feedback to the team members.

- Contribute toward development of talent for the function by providing subordinates with adequate exposure and growth opportunities to enable readiness for higher roles Actively participate as Function Head / Line Manager in HR initiatives to drive overall employee engagement and motivation

E. Key Interfaces/Internal Interfaces/External Interfaces :

Board of Directors - Chairman / Managing Director - CFO - President - HR - Head of each SBU - Compliance Officers / Government agencies