Head - Administration - Matrimony Brand

PEOPLE FROM AN ARMY BACKGROUND PREFERRED

About Us Matrimony.com Ltd is the largest and the most trusted matrimony brand in the world with employee strength of around 4000 associates in India and abroad. The service offering of the brand are in matchmaking and marriage related services through websites, mobile sites and mobile apps and is also complemented by 150+ company owned retail outlets. Its flagship products are BharatMatrimony, CommunityMatrimony and EliteMatrimony in the matchmaking business, with over 2.5 million active members availing these services.

The company is in its pre IPO stage and is expanding into a $ 54 billion marriage services market. Matrimony.com's current offerings in the marriage services business are Matrimony Directory, Matrimony Photography and Matrimony Bazaar.

Key Responsibilities :

Key Responsibilities :

- Administration and Liasoning

- Housekeeping and Facility Management

- Heading a team of Administration Managers PAN India

- Vendor Management

- Project Management

- Regulatory compliance

- Handling Security and Employee Safety

General Administration :

- Maintaining effective office administration for better coordination in the office premises

- Handling all the activities of housekeeping, security and other office maintenance etc

- Handling the identity card and other security credential processes to the employees for proper mobility within the office premises

- Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations

- Segregating duties and allocating them to the administrative personnel for its timely completion;

- Competently preparing SOP for various Administration functions in compliance to company policies

- Responsible for overseeing purchase of office supplies and stationary for the office staff and ensuring optimum inventory control

- Arranging and coordinating conferences, seminars, parties and other events hosted by the company

- Organizing for security guards for office premises

Facility Management :

- Handling complete Facilities and infrastructure set up including repair & maintenance;

- Asset Management, maintaining an inventory & keeping a proper record of company assets

- Responsible for the housekeeping and handling the manpower for the result oriented target

- Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency

- Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities

- Planning and execution of shifting the office premises.

- Procurement and Vendor Management

- Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure

- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management

- Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters;

- Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.

Security :

- Monitoring the function of security officers;

- Conducting a security survey of the site with respect to manpower deployment and gadgets etc.

- Liaoning

- Liaoning with Government department such as registering authorities for registration of lease agreements on behalf of the company

- Liaoning with telephone agencies for timely restoration of telephone lines in case of breakdown;

- Liaoning with electricity department, municipal department, etc. for smooth services

- Liaoning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.

- Providing support to company advocates relating to legal proceedings

Project Management :

- Identification of premises, Legal scrutiny, getting the lease agreement signed and ensuring the Branch / Retail handed over on time.

Education and Experience

MBA/PGDM with Minimum 12 Years of Experience