Head - Administration - Healthcare

Job Description :

Industry: Healthcare

Note: We can Consider Candidates from Pan Rajasthan, Delhi NCR Region.

Job Description:

Key Responsibilities:

Administration Process & Business Plan Execution:

- Develop, document, and implement standardized operating procedures across administrative department.

- Collaborate with department heads and key stakeholders to identify areas for process improvement and efficiency enhancement.

- Establish guidelines, protocols, and workflows to streamline administrative processes and ensure consistency in operations.

- Provide training and support to employees to ensure understanding and adherence to SOPs.

- Collaborate with cross-functional teams to align administrative activities with overall strategic goals.

Facilities Management:

- Supervise and manage all aspects of facilities, including office/ laboratory/ branch premises, assets, utilities, maintenance, and repairs.

- Direct, coordinate and manage essential facilities services such as Electricity and Generator Maintenance, RO/ Water management, EPBX, Solar Power and Lift management, etc. across organization.

- Management of AMC records; ensure complete documentation of all equipments in facilities.

- Ensure a safe and comfortable working environment for employees, stakeholders and customers.

- Develop and implement processes to optimize workspace utilization and manage relocation or business expansion projects, if required.

Safety and Security:

- Implement and maintain effective safety protocols, procedures, and emergency response plans.

- Manage and coordinate security operations or activities with public law enforcement, fire, CCTV and other agencies across organization.

- Conduct regular safety inspections, risk assessments, and audits to identify potential hazards and address them promptly.

- Coordinate with relevant stakeholders to ensure adherence to safety regulations and standards.

Statutory Compliances:

- Monitor and ensure compliance with statutory obligations related to safety regulations, environmental regulations, and other applicable laws such as PCPNDT, BMW, Pollution, KERB, Pharmacy, Shop & Establishment, and other legal related activity.

- Work closely with department HODs to fulfil and review all compliance requirements of Branches, Laboratory and other related operations.

- Prepare and submit required reports, documentation, and filings to government authorities.

- Stay updated on relevant laws, regulations, and compliance requirements.

Legal Case Management:

- Coordinate with legal team and internal stakeholders to manage legal cases and disputes.

- Assist in drafting and reviewing legal documents, contracts, and agreements.

- Maintain records, track case progress, and provide necessary information for legal proceedings.

Government Liaisoning:

- Establish and maintain effective relationships with government authorities, regulatory bodies, and local agencies.

- Coordinate with relevant departments to obtain necessary permits, licenses, and approvals.

- Stay informed about government policies, initiatives, and regulatory changes that may impact the organization.

Vehicle and Transport Management:

- Oversee the management of the company's vehicle fleet, including maintenance, insurance, and registration.

- Develop and implement policies and procedures for vehicle usage, driver safety, and fuel management.

- Ensure compliance with transportation regulations and maintain accurate records.

Housekeeping

- Ensure cleanliness, hygiene, and maintenance of office, laboratory and branch premises.

- Monitor and coordinate with the business team to ensure effective housekeeping operations.

Office Administration:

- Manage day-to-day administrative tasks, such as vendor management, procurement, inventory management of office supplies.

- Handle employee services and facilities, including travel arrangements, event management, and office infrastructure.

- The Head Administration may be required to perform additional duties as necessary for the smooth functioning of the business.

Requirements:

- Minimum Bachelor's degree in Business Administration, Management, or a related field.

- Proven experience in administration or facilities management, with a focus on safety, compliance, and legal aspects.

- Strong knowledge of statutory regulations, safety standards, and other relevant legal requirements.

- Excellent organizational, communication, and leadership skills.

- Ability to prioritize tasks, manage resources effectively, and meet deadlines.

- Proficiency in MS Office suite and familiarity with relevant software and tools.

- Experience in liaising with government authorities and external stakeholders is preferred.