Head - Admin - BFS

Head - Admin

Job responsibilities:

Finance:

- Develop budgets for various donors in close collaboration with colleagues in HQ Finance Unit Monitor the project budgets, monitor those expenditures are in line with the project budgets as well as DCA and donor requirements; and spent in a timely and efficient manner.

- Organize regular meetings on expenditures against budget (BFU meeting, etc) and send alert to managers and the CD Ensure timely DCA and donor reporting in line with contractual obligations.

- Responsible for certifying and authorizing payments, expenditures and disbursements, entering all transactions into the ERP system, Maconomy, and that the supporting documents are filed according to internal procedures.

- Ensure all spending is in accordance with the DCA and donor requirements, and all relevant files for documentation are created, updated and maintained.

- Prepare all documentation required for audits, focal point for audits. Monitor that DCA and donor policies, procedures and guidelines are strictly adhered to and that DCA operates in compliance with local laws.

- Support and capacity building of DCA staff and DCA partners.

Additional responsibilities include:

- Lead of time registration

- Efficiently lead staff within finance, HR and administration units.

- Manage and coordinate all finance, HR and admin tasks and ensure that the support units effectively meet the needs of operational staff to deliver high quality assistance to beneficiaries.

- Capacity building of local staff and partner organizations, including undertake capacity assessments, design and undertake capacity building and coaching for national staff and partner organization staff in areas such as financial management, procurement and logistics, administration, good governance and management of accountability and transparency.

- Contribute to a culture of excellence, continuous improvement and performance optimization.

- Maintain effective working relationship with other members of the programme.

- Represent DCA in any relevant Working Groups and coordination bodies.

- Be a role model for diversity and inclusion, as well as a positive role model for contributing to the team spirit.