GUS Education - HRIS Manager

Job Description:

Qualifications/ Education:

- Bachelor's degree in information technology or relevant Human Resource Management experience required.

- Good knowledge of UK HR end-to-end HR processes.

- Bachelor's Degree with a background in HR and HR systems

- Relevant course with applied software systems

Knowledge/ Skills:

- Strong IT &Technical skills, proficient with Microsoft Office Suite or related software.

- Superior MS Excel (including functions, pivot tables, v-look up, and macros).

- Recruitment, HR, Payroll/Compensation benefits processes and administration.

- Familiarity with human resource policies and procedures to ensure the HRIS meets organisational needs and goals.

- Thorough understanding of database construction.

- Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.

- Ability to navigate through ambiguity.

- Self-directed and a demonstrated strong sense of urgency.

- Knowledge of UK HR practices, techniques & standards.

- Expertise in analytical and logical reasoning.

- Specialisation in HR software and systems

- High-level proficiency in reporting and dashboards.

- Team management, work allocation and performance management.

- Proficiency in handling training and project implementation.

Experience:

- Minimum of 3-5 years of database management

- At least three years in a supervisory position.

- Must have experience in UK Payroll end-to-end processing.

- Analytical and management reporting.

- Managerial, Advisory & Technical Experience

- The post holder may be asked to undertake different or additional duties in line with business requirements at the request of their line manager.

- There is an expectation that all employees will maintain the values of the Group and will comply with the code of conduct as well as equality and diversity, health and safety and safeguarding policies.

- There will be some need to undertake business travel overseas or locally.

Roles & Responsibilities:

Human Resources and Information Systems:

- Oversees and maintains optimal function of the organisation's internal HR information services systems, which may include database management, customisation, development, maintenance, and upgrades to applications, systems, and modules.

- Oversees and maintains internal database files, tables, codes, backup files, integrity, and security.

- Implements, modifies, and upgrades software and applications to meet changing business and technology.

- HR System's first point of contact globally within the group and Key Account Manager of HR System.

- Provides technical support, troubleshooting, and guidance to HR team.

- Improve the existing integrations, design workflows, build reports ensuring full utilization of Cezanne and HR software.

- Collaborates with leadership and the wider HR team to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions.

- Manages permissions, access, personalization, and similar system operations and settings for Cezanne employee & HR services users.

- Customise system functions and workflows such as automated notifications, alerts and reports.

- Increase the usage and functions of the HR system by mapping it to the current HR processes.

- Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff.

- Serves as lead representative and liaison between HR, external vendors, and other stakeholders for HR database design and implementation projects.

- Ensures system compliance with data security and privacy requirements.

- Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications.

- Drive automation and process improvements across all HR teams globally & support migration to a unified HRIS if required.

- Streamline processes between Recruitment, HR, Payroll and Cezanne.

- Facilitate the roll-out of HRIS to additional entities within the GUS group & HR System's configuration to support all global GUS HR teams.

- Oversees the procurement of appropriate software modules to develop the efficiency of Cezanne HR system.

- Manage all HR-related supplier/contract payment settlements, validate and approve contracts under HR, raise invoices, add suppliers, monitor and track HR budgets and payments.

Reporting:

- Responsible for collation and generation of RemCo, Salary Forecast and No payrise reports on a monthly/ regular basis.

- To generate ONS external/Internal Audit reports & GDPR reports on a monthly/quarterly & yearly basis.

- To produce monthly My Rewards Hub and HR Dashboard MI Reports in the areas of New Starters, Leaver's Holiday & Absence, Bonus & Commission.

- Design customized automated Cezanne reports across HR functions.

Managerial Responsibilities:

- Responsible for the management of end-to-end HR administration of employee life cycle - new starters, probationary, contractual changes, leavers, HR System's updates, compliance audit etc.

- Provide management information (reports) within the set timescales - weekly, periodic, monthly and on ad-hoc basis.

- Oversee and support with Recruitment, interviews, hires, and trains new staff in the department.

- Oversees the daily workflow of Recruitment and HR administration, work distribution and project delivery.

- Provide constructive and timely performance evaluations.

- Extend support, training, and development of direct reports.

Additional/Miscellaneous responsibilities:

- Manage annual HR processes such as Performance reviews, Objectives settings and talent evaluation.

- Collate content and generate ideas and circulate monthly HR Newsletters.

- Handle ad hoc projects from HR Director by recommending useful apps, strategies and planning and execution mechanisms.

- Management of Employee Benefits platform, develop strategies to increase usage and engagement.

- Update, design, and maintenance of the HR intranet.

Continuous Improvement and innovation:

- Stay up to date with new innovations and changes in the HRIS domain.

- Continuous enhancement of HRIS systems skills to upgrade current HR processes.

- Explore new applications to improve HR operations and functions.

- Keeping up to date with UK Employment Law and legislation.

Mandatory Skills:

- Strong IT & Technical skills, proficient with Microsoft Office Suite or related software.

- Superior MS Excel (including functions, pivot tables, v-look up, and macros).

- Recruitment, HR, Payroll/Compensation benefits processes and administration.

- Highly adaptable and flexible.

- Work effortlessly under pressure.

Desirable Skills

- Strong IT &Technical skills, proficient with Microsoft Office Suite or related software.

- Superior MS Excel (including functions, pivot tables, v-look up, and macros).

- Recruitment, HR, Payroll/Compensation benefits processes and administration.

- Highly adaptable and flexible.

- Work effortlessly under pressure.