Facility Administration Manager

The Facility Administration Manager will provide oversight and coordination to ensure effective facilities operation. In this role, you will execute multiple, less complex operation and administrative processes related to maintenance and repair, vendor management, security procedures and office inventory.

Principle Duties & Responsibilities:

- Responsible for the coordination of a range of services to ensure efficient operation of the office.

- Maintain the office inventory.

- Ensure the facilities are in compliance with security procedures.

- Responsible for providing administrative support to ensure efficient operation of the office.

- Ability to communicate via phone effectively and email ensuring that all Administrative duties are completed accurately and delivered with high quality and on time.

- Proven experience in an administrative role.

- Facility Management, Security Management, Vendor Management, and other Admin Related Activities.

- Developing, reviewing, and improving administrative systems, policies, and procedures.

- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

- Coordinate in Planning office events, including meetings, conferences, etc

- Managing overall administrative activities for the office.

- Build good relationships with vendors and manage them effectively.

- Operation & maintenance of Electrical, Air-conditioning, internet connectivity, CCTV, other types of equipment & ensure business uptime.

- Negotiating Annual contracts/Agreements during renewals with all service vendors - To liaison with concerned Govt. agencies and compliance and keep records of their evaluations.

- Ensuring effective security operation, compliance, and training at offices/sites

- Administering complete travel & accommodation management system

Qualifications / Work Experience / Skills:

- At least 7-11 years of experience as an Admin Manager in a corporate office.

- Uphold the highest levels of Integrity

- Hands-on experience in handling multiple infrastructure projects from the stage of conception to handover to the business

- Handled day-to-day admin operations of office/premise at multiple locations

- In-depth understanding of office management procedures and departmental and legal policies.

- Strong computer and organizational skills.

- Excellent communication (oral and written) and attention to detail.

- Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.

- Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.

- Knowledge of standard office administrative practices and procedures.

- Executive presence and the highest levels of personal and professional ethics and integrity - Exceptional interpersonal and communication skills at all levels, with the ability to flex according to audience