Executive Assistant To Director - Construction Business

This resource is supposed to shadow in day-to-day activities Executive Director/s (ED/s) for work delivery. He/ She will manage mostly business-related tasks for the ED/s such as analyzing operations data & processes to gather business insights from various inputs to ED/s, capturing minutes & creating meeting reports, scheduling events, responding to stakeholder inquiries, basic troubleshooting on defective equipment, and providing recommendations on product development.

The role shall have following facets to work (not limited to) -

- Preparing financial statements, reports, memos, invoices letters, and other documents.

- Handling basic tasks/risk registers/statutory compliances etc.

- Reading and analyzing incoming memos, submissions, and distributing them as needed.

- Handling business sensitive records, documents, and reports and share insights with ED/s.

- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

- Helping prepare for meetings with tasks such as accurately recording minutes from meetings.

- Proficient in using new age software, including MS Suite 365 functionalities processing, spreadsheets, databases, and presenting business insights.

- Attending various stakeholders and engage as per requirements to connect to appropriate resources/management person etc.

- Performing office duties that include ordering supplies and managing a records database.

- Experience as a virtual assistant.

Ideal Candidate:

- 12 to 15 years proven experience as an executive assistant

- In-depth understanding of entire MS Office suite

- Good command over written & spoken English

- Graduate; MBA / Diploma in management will be an added advantage

- Ability to organize a daily workload by priorities

- Must be able to meet deadlines in a fast-paced quickly changing environment

- A proactive approach to problem-solving with strong decision-making skills

- Professional level verbal and written communications skills.